Event Lighting Production

The Louisville Jefferson County Metro Government, specifically the Louisville Zoo, is seeking qualified firms to provide event lighting production services for various metro government events, with a primary focus on "Boo at the Zoo" and the "Throo the Boo Fun Run". The procurement involves comprehensive lighting services including equipment provision, on-call technicians, setup, removal, and maintenance throughout events. Proposers must submit a 25-page Statement of Qualifications covering company introduction, demonstrating at least five years of experience, providing three professional references, a detailed portfolio, equipment specifications, and a quoted price sheet. Evaluation criteria will assess Experience (25 points), References (10 points), Portfolio (25 points), Detailed Proposal (25 points), and Quoted Price Sheet (15 points). Key deadlines include questions due by August 12, 2025, and proposal submissions due August 19, 2025, at 3:00 PM through the Bonfire web portal. The total quoted costs for lighting production are not to exceed $37,000, with requirements including providing estimated quotes within 10 business days of scope receipt and maintaining adequate staffing for timely event support.

The procurement includes specific diversity and local business participation goals, with Good Faith Efforts (GFE) documentation mandated for all bidders. Diversity goals are set at 15% for Minority Business Enterprise (MBE), 5% for Female Business Enterprise (FBE), and 0.5% for Hispanic Business Enterprise (HBE). Two suppliers, Axxis, Inc and Visual Presentations, Inc, have submitted bids for this opportunity. Vendors must comply with Louisville Metro Codified Ordinance requirements, including "ban the box" hiring practices and minimum wage preferences, with businesses paying at least $10.10 per hour potentially receiving a 5% preference. The contract includes standard insurance requirements: Commercial General Liability ($1,000,000/$2,000,000), Workers' Compensation at statutory limits, and Automobile Liability ($1,000,000). While the initial focus is on Zoo events, the contract is not limited exclusively to those events, suggesting potential broader application for Louisville Metro Government lighting needs.