Event Coordinator Services

The City of New London, Connecticut (New London County, FIPS Code 09011) is soliciting proposals for professional event coordinator services through Solicitation Number 2026-04 CONL. The procurement seeks a qualified vendor to facilitate the planning, organizing, and executing of various city-sponsored events throughout the year, with responsibility for all aspects of the event planning process from initial concept through post-event evaluations. Key deliverables and objectives include managing volunteer staff, communicating with businesses and stakeholders, adhering to event expectations, and delivering exceptional service that promotes local culture and enhances quality of life for residents and visitors. Required qualifications include demonstrated expertise in managing events aligned with city goals and a strong commitment to community engagement. The solicitation opened on October 29, 2025, at 10:15 AM EDT, with a submission deadline of November 21, 2025, at 10:00 AM EST. Vendor questions are accepted from October 29, 2025, at 10:30 AM EDT through November 12, 2025, at 4:00 PM EST. The detailed scope of work is available for review at https://newlondonct.gov/bid-documents, and inquiries should be directed to Joshua Montague, Procurement Contact, at jmontague@newlondonct.org or 13 Masonic Street, New London, CT, 06320.

This solicitation is open to all eligible vendors with no identified set-aside designations or restrictions limiting participation by specific organizational types or disadvantaged enterprises. No incumbent vendor information or existing contractor details are specified in the available documentation. No estimated total contract value or budget range is disclosed in the solicitation materials. Payment terms for the awarded contract are established at Net 45 Days. The City has not identified any required integration with existing infrastructure or technology systems as part of this procurement.