Event Attendance Tracking Services
Closed State & local contract opportunity Posted
- Solicitation number
- 2025-12
- State
- New York
- Responses due
Opportunity facts
- Jurisdictions
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Albany is seeking qualified consultants to procure an event attendance tracking software solution through Request for Proposals (RFP) 2025-12. The procurement aims to develop a comprehensive Software as a Service (SaaS) solution that enables efficient monitoring and analysis of attendance metrics across municipal events. Proposers must deliver a system capable of tracking visitor numbers, demographics, origin, and time-based attendance data while ensuring robust data security. The selected vendor will be responsible for developing an integrated tracking system, providing staff training, and offering ongoing technical support. Proposals are due on Friday, May 9, 2025, at 2:00 PM EST, with submissions accepted through physical delivery, mail, or electronic submission on BidNetDirect.com. Potential vendors must submit written questions by Friday, April 25, 2025, at 5:00 PM EST, following specific instructions outlined in Section 11 of the RFP. The City will evaluate proposals based on demonstrated capabilities, experience, proposed cost, and overall proposal completeness, with significant emphasis on the proposer's qualifications and track record.
The City of Albany strongly encourages proposals from Minority and Women-owned Business Enterprises (MWBE-Certified) vendors, indicating a potential set-aside or preference for such organizations. The proposed software must integrate with the City's existing Azure Active Directory and Microsoft Active Directory Federated Services infrastructure, suggesting potential technical constraints for respondents. Additional compliance requirements include providing a living wage to employees, adhering to non-discrimination policies, and complying with the Iran Divestment Act. The initial contract term is two years, with an option to extend for two additional one-year periods. While specific budget ranges were not explicitly detailed in the documents, the City reserves the right to award the contract to one or more vendors based on their comprehensive proposal. Successful vendors must demonstrate the ability to provide a secure, comprehensive event attendance tracking solution that meets the City's organizational objectives and can be effectively utilized by designated staff members.
Opportunity text
The City of Albany seeks one or more qualified consultants to provide a software solution for event attendance tracking services. The City is seeking a vendor capable of delivering event tracking solutions, enabling us to efficiently monitor and analyze attendance at a range of events organized throughout the year. MWBE-Certified vendors are encouraged to submit proposals. The successful consultant(s) will be expected to collaborate closely with stakeholders from the City of Albany to ensure that the developed event attendance tracking system aligns with organizational objectives and requirements. Additionally, the vendor will be responsible for providing training and support to enable effective utilization of the system by designated staff members.
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