Evaluation of Procurement Practices as They Relate to Recycled Materials

The State of Oregon, through the Department of Administrative Services Procurement Services (DAS PS), on behalf of the Department of Administrative Services (DAS) and the Department of Environmental Quality (DEQ), is seeking a contractor to conduct a comprehensive recycling study and assessment for state agencies. The procurement is an Intermediate RFP (Bid #S-10700-00007875) involving Marion County and the City of Salem, with a focus on evaluating procurement practices related to recycled materials. The project will be executed in five distinct phases: project management and setup, evaluation of state agency procurement practices for recycled materials, conducting a feasibility study on increasing purchases of products with post-consumer recycled content, developing recommendations for recycled content product procurement, and drafting a final report. Proposers must submit a detailed administrative proposal, cost sheet, and project samples, with evaluation criteria allocating 100 possible points across these components. The proposal is due on August 31, 2023, with the final report and presentation of findings required by April 30, 2024. Evaluation will consider the proposer's technical approach, cost, and relevant project experience, with potential preferences given to proposals utilizing Oregon goods/services and recycled materials.

The procurement includes specific requirements for disadvantaged business participation, mandating that proposers develop a Certified Disadvantaged Business Outreach Plan targeting minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses for potential subcontracting opportunities. Proposers must provide documentation of past relationships with certified and non-certified diverse businesses and indicate potential subcontracting opportunities and their approximate dollar value. Contractors must have appropriate financial, material, equipment, facility, and personnel resources to meet contractual responsibilities, and those employing 50 or more full-time workers with a contract exceeding $500,000 must submit a current Pay Equity Certificate. Proposers must demonstrate expertise by detailing similar contracts completed within the last five years and disclosing any criminal or civil charges, terminated contracts, or outstanding judgments. While specific budget ranges are not explicitly stated, the contract includes provisions for not-to-exceed compensation, with payments made only for completed and accepted deliverables and services. The State intends to negotiate certain contract terms with the successful proposer prior to award.