ESRI Enterprise Advantage Program (EAP) Additional Credits

The California Department of Transportation (Caltrans) Division of Procurement and Contracts has issued a Request for Quote (RFQ) for ESRI Enterprise Advantage Program (EAP) Additional Credits, classified as non-cloud information technology goods valued over $50,000. The procurement seeks three distinct line items: six units of Additional 100 Learning and Service Credits (Item 1), two units of Additional 50 Learning and Service Credits (Item 2), and one unit of Additional 25 Learning and Service Credits (Item 3). These credits are essential for maintaining Caltrans' GIS operations, enabling high-volume data processing, premium training, and consulting services while ensuring compliance with federal mandates and maintaining eligibility for critical funding. The RFQ was released on February 9, 2026, with written questions due by February 19, 2026, at 2:00 p.m. Quote submissions are due by March 2, 2026, at 2:00 p.m., with the Notice of Intent to Award scheduled for March 16, 2026. Delivery is required within 3-5 days after receipt of order with FOB Destination, Freight Prepaid shipping to 1120 N Street, Sacramento, California 95814. All submitted quotes must include completed Competitive Informal RFQ forms signed and dated, the Bidder Declaration Form (GSPD-05-105), and California Civil Rights Laws Certification if contract value exceeds $100,000, and bidders must disclose any intent to provide or utilize Generative Artificial Intelligence in completing deliverables. Award will be made to the lowest responsible bidder meeting all RFQ requirements, with contract award occurring within 45 days of the scheduled award date, and the State reserves the right to accept individual items or combinations of items rather than requiring an all-or-none award basis.

Caltrans offers several preference programs available to qualifying vendors, including Microbusiness (MB) and Small Business (SB) designations with a five percent preference to certified SB or MB bidders, Disabled Veteran Business Enterprises (DVBE) with incentives ranging from one to five percent based on verified participation levels, and Disadvantaged Business Enterprises (DBE). Bidders must submit a completed Recycled Content Certification form (ADM-2038) with their quote response, and failure to do so may result in bid disqualification. All equipment must be new and represent the latest model in current production. Bidders' quotes must be all-inclusive of all costs with no additional payments unless specified on the Purchase Order (STD. 65), with sales tax to be added during invoicing based on delivery location rather than included in the quote sheet. The quote expiration date is 60 days from the quote due date, and protests of award must be submitted in writing to the DGS Procurement Division Deputy Director within five working days of the Notification of Intent to Award. While specific budget allocation amounts are not explicitly stated in the solicitation documents, the procurement is classified as valued over $50,000, indicating the total contract value will exceed this threshold.