Solicitaton_6526-92.docx

California Department of Transportation

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000 TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

GAVIN NEWSOM, GOVERNOR

Competitive Informal over $50,000 Non-Cloud Request for Quote – IT Goods (Rev. 01/2026) Notice to Bidders Request for Quote RQS # 652600000092 Competitive Informal Solicitation for Over $50,000 Non-Cloud Information Technology Goods

SOLICITATION INFORMATION

You are invited to review and respond to this Request for Quote (RFQ) for Information Technology Goods over $50,000. This RFQ solicitation incorporates, by reference, the following terms and conditions:

· Bidder Instructions – GSPD 451

· IT General Provisions for Non-Cloud Goods and Services only – DGS PD 403-ITGP (Non-Cloud) Submittal of an offer in response to this solicitation is the offeror’s acceptance to the terms and conditions in this solicitation and confirmation of compliance with the provisions set forth herein.

Bidders are encouraged to consider programs and preferences that are available, such as those for the use of Microbusinesses (MB), Small Businesses (SB), Disabled Veteran Business Enterprises (DVBE), Disadvantaged Business Enterprises (DBE), and other businesses covered by State and Federal programs and preferences.

QUESTIONS AND ANSWERS

Questions regarding this RFQ must be received by the date and time specified in the Solicitation information above. Written questions must include the individual's name, firm name, complete address and must reference Request for Quote RQS # 652600000092. Send questions to:

Email: karen.ho@dot.ca.gov Written responses to all submitted questions will be compiled and issued as an addendum on the Cal eProcure website (https://caleprocure.com/pages/index.aspx). Bidders are responsible for regularly checking the website for any updates, changes, or addenda that may be posted. Refer to this RQS # for the schedule of events, including dates and times. If you have questions, please contact the Contract Analyst listed above.

BID DELIVERY

Responses to this RFQ must be submitted no later than the Quote Submission Date and Time in the Solicitation Information above. Bids received after the time and date will be rejected, unless the deadline is extended by an Addendum. Caltrans will not consider nor be responsible for any bids that are not delivered by the Quote Submission date and time.

All responses must include the documents listed on the BIDDER REQUIRED DOCUMENTS CHECKLIST included in this solicitation. Bid packages that do not contain all required documents and meet the solicitation requirements will be considered non-responsive and rejected. A responsive bid must comply in all material respects with the specifications, terms, and conditions of this solicitation and contain no deviations from the description of the goods or solicitation requirements. Failure to submit the goods as described or to adhere to the required specifications will result in rejection of the response.

Responses to this RFQ shall be mailed or delivered in a sealed envelope and labeled as instructed below. It is the bidder’s responsibility to follow the submission instructions and ensure that all required documentation and goods are included for the bid to be considered responsive and eligible for award.

Department of Transportation Division of Procurement and Contracts Attention: [Karen Ho]

RFQ # [652600000092]

1727 30th Street, MS-65 Sacramento, CA 95816

DO NOT OPEN

If you hand-deliver your bid, it must be date and time stamped immediately upon arrival. The date/time stamp machine is located in the first-floor lobby to the right of the security guard station at the address noted above. After stamping, place your bid in the locked bid cabinet located below the time stamp.

If your bid package is too large to fit into the date/time stamp machine, date/time stamp one of the provided labels and securely attach it to the package. For oversized packages that cannot be placed in the locked bid cabinet, ask the security guard to contact the Division of Procurement and Contracts (DPAC) reception desk at (916) 227-6000 so DPAC staff can retrieve the package.

The date and time recorded on the bid are the official receipt evidence. Bids submitted after the specified due date and time will not be accepted.

Caltrans assumes no responsibility for difficulties experienced by the Bidder that results in the bid not being timely received by Caltrans. Emailed or faxed bids will not be considered.

BID OPENING

Bid openings are conducted every Tuesday and Thursday (except Holidays) at 2:30 p.m. at 1727 30th Street, 1st Floor Conference Room, Sacramento, CA 95816 and via teleconference. All bids must be received, and date/time stamped no later than 2:00 p.m. on the contract’s due date. Any bid date/time stamped after 2:00 p.m. cannot be accepted and will be automatically rejected. Bidders may attend the public bid opening via teleconference by dialing 866-700-7952 and entering passcode 7089821#. Bids/proposals are opened and read in numerical order by contract number. The company name on the outside of the bid submittal will be the company name announced. Bid results will be posted on DPAC's internet website within 24 hours of the bid opening. Questions will not be allowed, and information will not be repeated. Bid opening results will be posted on the Division of Procurement and Contracts website at https://dot.ca.gov/programs/procurement-and-contracts/bid-results by 12:00 p.m. on the day following the bid opening. The award will be made to the lowest responsible bidder meeting the requirements outlined in the RFQ.

AWARD OF CONTRACT

Award of contract, if made, will be in accordance with the RFQ information on Evaluation to a responsible bidder whose bid complies with all the requirements of the RFQ documents and an addendum thereto, except for such immaterial defects as may be waived by the State. Award, if made, will be made within forty-five (45) days after the scheduled date for Contract Award as specified in the RFQ; however, a bidder may extend the offer beyond 45 days in the event of a delay of contract award.

The State reserves the right to determine the successful bidder(s) either on the basis of individual items or on the basis of all items included in its RFQ, unless otherwise expressly provided in the State's RFQ. Unless the bidder specifies otherwise in its bid, the State may accept any item or group of items of any bid. The State reserves the right to modify or cancel in whole or in part it's RFQ.

Written notification of the State's intent to award will be made to all bidders. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed five (5) working days to submit a Notice of Intent to Protest, according to the instructions contained in the paragraph titled "Protests" of this RFQ.

PROTESTS

Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will first be resolved by the contact for the solicitation or if they result in a protest, the protest will be submitted to DGS Procurement Division Deputy Director to hear and resolve issues and whose decision will be final.

If a bidder has submitted a bid which it believes to be responsive to the requirements of the RFQ and to be the bid that should have been selected according to the evaluation procedures in the solicitation and the bidder believes the State has incorrectly selected another bidder for award, the bidder may submit a protest of the selection as described below. Protests regarding selection of the “successful bidder” will be heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protester must provide facts and evidence to support the claim. Protests must be mailed or delivered to:

Street and Mailing Address:

Deputy Director Procurement Division 707 Third Street, Second Floor South West Sacramento, CA 95605 Facsimile No.: (916) 375-4611 All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by DGS Procurement Division Deputy Director as promptly as possible, but not later than the date indicated in the Notification of Intent to Award. Certified or registered mail must be used unless delivered in person; in which case the protester should obtain a receipt of delivery.

General Artificial Intelligence (GenAI)

1. “The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

1. Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

1. Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

1. Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

1. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.”

DELIVERY INFORMATION

Quote Expiration Date 60 days from Quote Due Date

Ship To: 1120 N Street, Sacramento, CA 95814

BIDDER INFORMATION

The awarded vendor shall strictly adhere to the delivery schedules specified in this solicitation and are subject to the delivery provisions detailed in the terms and conditions listed on the cover page of this solicitation.

By signing below, with inclusion of the date of signature, the bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows:

1. Statement of Compliance. The below signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, CA Administrative Code Section 8103, and such declaration is true and correct.

2. The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct.

3. If a claim is made for the Small Business or Disabled Veterans Business Enterprise preference, the information set forth within is true and correct.

The signatory below for this bid must be authorized to bind company contractually.

Printed Name and Title Official’s Signature

Date

BIDDER REQUIRED DOCUMENTS CHECKLIST

To be considered responsive, bidder must return the completed documents listed below.

Note: Bidder may be asked to submit a Payee Data Record (STD. 204) listing Taxpayer Identification Number. Bidder’s forms, license agreements, or other documents shall not be signed by state employees. Any documents provided by the bidder may be incorporated by reference.

QUOTE PRICING

Bidder’s quote is inclusive of all costs and no additional payments will be paid unless separate payment provisions are specified on the Purchasing Authority Purchase Order (STD. 65).

Any reference to brand names and model numbers in this solicitation is for reference purposes only. Bidder may propose equivalent items that comply with the specifications for items listed in this solicitation. Any substituted item is subject to the terms detailed in Bidder Instructions (DGS PD 451), Section 7: Brand Names.

|_| Contract award will be made on the basis of “all or none” to the bidder with the lowest quote.

|_| Contract award will be made on the basis of “individual items or combination of items” to the bidder with the lowest quoted items.

Pallet Requirements

1) 97720 - Additional 100 Learning and Service Credits

OPTIONAL AMENDMENT PRICING

Subject to the original terms and conditions of the executed Purchase Order and contingent upon approval by the State and the awarded Contractor, the State reserves the right to amend the Purchase Order for additional time and/or quantity, for more of the same item(s). If the Purchase Order is amended, the rates below would apply.

Any resulting Agreement amendment will not take effect until it is signed by a Caltrans Contract Officer and the Contractor has received a signed copy of the Purchasing Authority Purchase Order (STD. 65) amendment.

There is no commitment to issue an amendment for any part of the optional amendment items priced below.

Product Code Description/Specifications/ Pallet Requirements

(Quantity x Unit Price)

1) 97720 - Additional 100 Learning and Service Credits

image1.png