ESB Round Butte Sanding Aggregate Production Project

The Oregon Department of Transportation (ODOT) is seeking a qualified contractor for the ESB Round Butte Sanding Aggregate Production Project, a procurement focused on producing and stockpiling 10,000 cubic yards of specified winter traction sanding aggregate. The project is located at the Round Butte Cinder Pit, approximately 7 miles west of Madras, Oregon, and involves excavation, material production, and stockpiling on ODOT property. The primary deliverables include producing the specified aggregate, maintaining access roads, installing gates, and potentially relocating a portion of the county road to accommodate excavation. The Request for Competitive Quotes (RFCQ) requires submission through the OregonBuys eProcurement system by April 17, 2024, at 10:00 AM, with a substantial and final completion date of August 1, 2024. Evaluation criteria will likely include pricing, compliance with technical specifications outlined in the project narrative, and adherence to operational requirements detailed in the attached documents.

This procurement is exclusively reserved for a certified Emerging Small Business (ESB) contractor, with strict requirements that the selected firm must perform at least 51% of the labor using their own workforce. The project is part of ODOT's Emerging Small Business Assistance Program, designed to provide opportunities for small, qualified businesses. Three bidders have submitted proposals: LogCo Excavation LLC (lowest bid at $220,000), K3 Construction LLC ($255,000), and Clint Woodward Construction LLC ($272,500). The contract includes liquidated damages of $600 per calendar day if substantial completion is not achieved by the specified date. The project involves a joint-owned material source between ODOT and the U.S. Forest Service, with the excavation area containing adequate material to complete the project. Contractors must follow the provided development plan and operating specifications, and will be required to leave the site in a stable and safe condition upon project completion.