ESB Picture Rock Pass RWIS

The Oregon Department of Transportation is soliciting competitive quotes for pick-up, installation, and furnishing of materials for a Roadway Weather Information System at Picture Rock Pass on Oregon Highway 31 (milepost 62.34 southbound) under RFCQ ITB S-73000-00016932, with quotes due June 16, 2026. This solicitation is restricted to Oregon-certified Emerging Small Businesses (ESBs) only — a hard eligibility filter. The successful contractor must perform at least 51 percent of labor using its own workforce to satisfy ESB program requirements.

The scope includes picking up agency-furnished equipment (fixed camera, infrared illuminator, temperature and humidity sensor, anemometer, photovoltaic modules, solar combiner cabinet, charge controller, load controller, batteries, battery enclosure, and analog-to-Ethernet converter) from Bend, Oregon 30 calendar days after award; furnishing and installing additional materials (wood poles, cabinets, fencing, foundations, conduit, conductors, and junction boxes); and providing work-zone traffic control per ODOT's Temporary Traffic Control Handbook. All personnel performing electrical work must hold proper licensing or apprentice registration under Oregon Administrative Rule 918-282 (S or J classification). Materials must meet UL, ASTM, and NFPA 70 National Electrical Code standards, with detailed specifications for termination enclosures, conduit, DC circuit breakers, controller cabinets, and converter-charger units (IOTA DLS-55 or approved equal). The project is subject to prevailing wage rates under BOLI Region 11 (Lake County) effective April 5, 2026, because solar radiation is classified as an electrical energy source.

Substantial completion is required by October 1, 2026, and final completion by October 15, 2026. Liquidated damages of $100 per calendar day apply for delays beyond substantial completion. The contractor must obtain performance and payment bonds equal to the contract price and maintain Commercial General Liability ($1 million per occurrence / $2 million aggregate) and Commercial Automobile Liability ($1 million combined single limits). The contractor must be licensed with the Oregon Construction Contractors Board prior to commencing work. Retainage, if withheld, cannot exceed 5 percent. Requests for clarification or approval of equivalent materials are due seven calendar days prior to closing. Award will be made to the responsible offeror submitting the lowest total quote price.