ESB - Lenel Card Reader Access - Government Camp Maintenance Station

The Oregon Department of Transportation (ODOT) is seeking an Emerging Small Business (ESB) certified contractor to implement a Lenel Card Reader Access system at the Government Camp Maintenance Station located in Clackamas County. The procurement involves installing access control technology across multiple building entry points, specifically requiring low voltage wiring installation, card reader placement, and door latch actuator implementation on 4 exterior doors and 1 interior door. The project demands a Lenel Value Added Reseller with technical expertise in access control systems. Key deliverables include a fully functional card reader access system, comprehensive documentation, personnel training, and system testing coordinated with ODOT staff. The solicitation requires detailed submittals for pre-approval before on-site construction, with substantial completion mandated by June 30, 2024, and final completion due by July 31, 2024. Quotes are due by February 12, 2024, with a voluntary pre-quote walkthrough available between January 30-31, 2024. Evaluation will focus on responsiveness and lowest bid pricing among qualified ESB contractors.

The contract opportunity is exclusively reserved for Emerging Small Business (ESB) certified contractors, with strict limitations on who can respond to the solicitation. Preliminary bid results indicate three potential contractors - T1 Construction, LLC, HTT Communications LLC, and Nexus Electrical Group, LLC - with bid prices ranging from $24,513.11 to $99,800.00. The selected contractor must meet multiple award requirements, including providing insurance certificates, completing a responsibility inquiry form, and disclosing potential conflicts of interest. Contractors must also have a qualifying drug testing program and no undisclosed delinquent debt owed to the state. The project requires integration with existing infrastructure at the Government Camp Maintenance Station, specifically working with current building systems and electrical configurations as detailed in the provided 1999 reference drawings. Liquidated damages of $300 per calendar day will be assessed for delays in reaching substantial completion, emphasizing the importance of adhering to the prescribed project timeline.