ESB - Juntura Tree Removal and Planting Project Phase II

The Oregon Department of Transportation (ODOT) is conducting a competitive quote procurement for the ESB - Juntura Tree Removal and Planting Project Phase II, located in Harney County, Oregon. The project involves the comprehensive removal of five existing trees, including their disposal and application of herbicide to prevent regrowth, followed by replanting with 7 Northern Red Oak and 7 Red Sunset Maple trees, each with a minimum 2.5-inch caliper. The work must be completed between April 1, 2024, and March 1, 2025, with a final completion date of October 31, 2024. Contractors must submit their quotes through the OregonBuys eProcurement system by February 8, 2024, with the contract to be awarded to the lowest responsive and responsible bidder. Liquidated damages of $100 per day will be assessed for failure to achieve substantial completion by the specified date. The project requires contractors to be licensed with the Oregon Construction Contractors Board and comply with prevailing wage rate requirements.

This procurement is specifically restricted to Emerging Small Businesses (ESBs) certified by the State of Oregon, making it a set-aside contract under the state's ESB Assistance Program. Two bidders have already submitted quotes: Coastal Construction Services LLC and Trees Plus Northwest LLC, with initial bid prices of $46,881 and $46,950 respectively. The contract will require the selected contractor to provide a performance bond and payment bond, maintain specific insurance coverages, and adhere to non-discrimination policies. The total contract value appears to be approximately $47,000, which includes costs for mobilization, tree removal, and tree planting. The procurement documents indicate that ODOT may withhold up to 5% retainage from progress payments, which can be released in accordance with Oregon statutes. Additional requirements include maintaining a qualifying drug testing program and complying with various state-specific contractual provisions.