ESB - John Day Hazardous Tree trimming

The Oregon Department of Transportation (ODOT) is conducting a competitive quote procurement for hazardous tree trimming services along US 26 and Highway 395 in Grant County, Oregon. The project specifically targets tree trimming at multiple locations, including mile points 132-133 near Dayville and mile points 162-163 near John Day, with a contract period from April 1, 2024, to March 1, 2025. The solicitation requires comprehensive tree management services, including cutting back tree limbs, removing debris, and protecting electrical/utility lines and guardrails. Contractors must provide all necessary traffic control in strict conformance with the Oregon Temporary Traffic Control Handbook. The bid submission deadline is April 11, 2024, at 10:00 AM, with evaluation criteria focused on responsiveness, satisfactory performance record, and lowest bid price. The project requires on-site work, with a preferred work schedule from September 1 to March 1, and will include inspections by the ODOT Project Manager to validate completed work.

This procurement is exclusively reserved for Oregon-certified Emerging Small Businesses (ESB), with a requirement that the selected contractor perform at least 51% of the work using its own workforce. The contract includes liquidated damages of $100 per calendar day for failing to achieve substantial completion by the specified date. Bid responses were received from five contractors, with bid prices ranging from $24,413.40 to $93,800.00, and Trees Plus Northwest LLC from Salem, OR emerging as the apparent low bidder at $24,413.40. The contract requires contractors to be registered with the Oregon Construction Contractors Board (CCB) and comply with Bureau of Labor and Industries (BOLI) prevailing wage rate requirements. Additional contractor requirements include providing comprehensive insurance, potential bonding, and submission of tax identification, insurance certificates, and a responsibility inquiry form prior to contract award. The project will be funded by the state of Oregon, with work concentrated in Grant County and surrounding jurisdictions.