RFQ Waste Leachate Trailer.pdf

Request For Quote

Waste Management stainless steel tanker trailer for the purposes of hauling leachate

Lane County Public Works – General Services

OVERVIEW

Lane County Public Works - General Services is seeking Quotes from qualified Quoters to provide (1) Waste Management Stainless Steel Tanker trailer (hydraulic), fifth wheel. This request is for a full quote with outlined specifications to include all applicable fees, taxes, freight to Eugene, OR, as well as the trailer itself. It may also include a Company cover letter or product description.

EVALUATION AND SELECTION OF QUOTES

Quoters should be aware that the findings of County staff will result in a recommendation. The final decision of actual award of an agreement rests with the County Administrator, as appropriate.

The award shall be to the Eligible Quoter(s) whose Quote is determined in writing to be the most advantageous to the County in overall value, considering both cost and qualifications. (LM 21.110)

DEADLINE

Please fill out Attachment A at the end of this document. Please see Attachment B for specifications for the specific trailer Lane County is asking to be built/sold. Type directly into the document, save as MS Word file, and return, along with a pdf copy of your trailer bid and standard contract template (*if applicable), all via email, to John Roche, General Services Supervisor (see Contact Information) no later than April 4th, 2024, 12 PM / PST.

ADDITIONAL TERMS

In evaluating the Quotes and selecting a Vendor, County reserves the following rights:

• To reject any Quote, and may for good cause, reject any or all Quotes when it is in the public interest to do so;

• To issue subsequent requests for Quotes, if desired;

• To negotiate with any Vendor to further amend, modify, refine, or delineate its Quote, and the Agreement price as it is affected by such negotiation of scope of services, and specific Agreement terms;

• To request additional or more detailed information from any Quoter

CONTACT INFORMATION

All questions regarding this project and request should be directed to John Roche at the contact information below.

Thank you for participating.

CONTACT:

John Roche General Services Supervisor Lane County Public Works – General Services (Fleet) 3040 N Delta Hwy Eugene, OR 97408 541-682-8587 john.roche@lanecountyor.gov

ATTACHMENT A

INFORMATION TO BE PROVIDED WITH QUOTES

1. Company Name, product name, and contact information (email, office phone, cell phone if available) for Quote process.

2. Please provide a brief overview of your organization. Be sure to include number of years providing trailer products, number of employees.

3. Please provide an overview of customer trailer construction, what may set you apart from other providers.

4. Is your firm licensed to do business in the State of Oregon?

5. *Timeline from order to delivery? (*Bidder to be aware that this equipment is an urgent need, and this will factor in our potential selection due to operational needs, County is interested in both order to be built units, but also available constructed inventory if it shortens delivery timelines. Some specifications may be negotiable if a stock-ready unit is available for immediate sale and delivery)

6. Please indicate if there would be additional fees and describe in detail.

7. We seek references from your top 2 clients. The County reserves the right to investigate the past performance of any Quoter with respect to its successful performance of similar projects, compliance with contractual obligations, and its completion or delivery of a project on schedule.

Please ensure that your references are prepared to speak to us regarding your service and operation.

a. Name of Organization:

Length of Time as Client:

City or region service Client is in:

Name of Contact:

Contact’s Telephone and Email:

b. Name of Organization:

Length of Time as Client:

City or region service Client is in:

Name of Contact:

Contact’s Telephone and Email:

ATTACHMENT B

DESIRED EQUIPMENT SPECIFICATIONS

*See outline below. As mentioned in Attachment A some specifications may be negotiable depending on unit availability/timeframes for construction. Note that County performed at its best for all inclusive spec needs, but understands potential vital build options may have been left out unintentionally. Contact bid County contact for any questions or additional information.

• Type – Stainless Steel (tank, reinforcing rings, frame, baffles, end heads, suspension frame, bumper) – brine water hauling (13 lbs. max density, 125-degree max op. temp)

• Non-Code

• Overall length______________ (list if other than 53 feet)

• Straight round with slope in rear

• Operating Pressure: atmospheric

• One compartment

• 8,500-gallon capacity

• Baffles: two (2) 10-gauge type 304 stainless steel w/ large bottom center hole/drain 3” holes at

9/12/3

• Shell and heads: type 304 stainless

• 20” manway (stainless) at center barrel

• Relief vents – pressure/vacuum vent mounted in manhole cover

• Discharge vent: 4” nozzle w/ two (2) offset splashguard discs welded inside bottom of nozzle, welded in top of tank, 90-degree elbow, 4” air operated BFV w/ visual open indicator, elbowed down w/ grated outlet.

• (Additional discharge vent questions direct to the county)

• 10” single drain pocket at bottom of rear of trailer

• Knife gate valve, 10”

• Adapter/cap: 10” male camlock angled 90 degrees down to bottom of trailer with hose ending under bumper.

• Warranty: ___________________________ (please list)

• (4) axle: Lift axle – make rear suspension to composiilite SCW/B13 13,500 lbs. liftable/steerable axle (single tires only) Manual control in cabinet with reverse up feature. Install manual control UBL lift kit on front axle, ball valve control in cabinet.

• Hub: 10 stud hubs piloted 11 ¼” BHC

• (14) Tire – Preferred size/style for County operations (consistency): 11R 22.5 16 ply

• Fifth wheel: standard 49” height / king pin plate 5/16” upper plate, hubbed kingpin

• Disc brakes or at minimum dust covers – similar to logging industry application due to terrain traveled. Brakes – 23,000 lbs. rating / S-cam 16 ½” x 7, 2.5” stroke, 3030 chambers, non-asbestos. Auto slack adjusters

• ABS system with malfunction warning light

• Air system DOT specifications, aluminum tanks

• Suspension frame and bumper – stainless steel

• Front and rear fenders – aluminum contour

• Mudflaps

• Landing gear_______________________________ (please list)

• Spill dam – stainless steel around manways

• 2” poly hose, drain, spill dam

• Unpainted steel parts should be hot-dipped galvanized.

• Electrolysis barrier between dissimilar metals

• *Please outline all other build specifics in quote regarding general items, barrel, structure, venting and vapor recovery, valve/piping/hose, wiring, etc.

• *Pictured below: existing tanker (7500 gallon) with similar specs, design of rear valve and down piping. Desired similar design.