Erie OVR Enhanced Driving/Anc Svcs
Closed State & local contract opportunity Posted
- Solicitation number
- 6100065978
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Samuel Messinger samessinge@pa.gov (223) 231-9950
Opportunity details come from emarketplace.state.pa.us. Updated .
About this opportunity
The Commonwealth of Pennsylvania, Department of Labor and Industry, Office of Vocational Rehabilitation (OVR), is soliciting bids for Enhanced Driving and Ancillary Services to transport OVR employees and clients with disabilities who are unable to safely operate motor vehicles while conducting Commonwealth business. This supplement solicitation to Invitation to Bid (IFB) 6100061271 is restricted to six counties: Clarion, Crawford, Erie, Forest, Venango, and Warren, with services originating from the Erie BVRS/BBVS OVR District office. The procurement encompasses both ambulatory transport services for passengers who can walk but cannot drive and non-ambulatory transport services requiring wheelchair lifts and mechanical assistance, with fixed hourly rates of $35 per hour for ambulatory services and $40 per hour for non-ambulatory services. Services will be provided Monday through Friday from 7 a.m. to 6 p.m. EST, with potential for extended hours and overnight stays as operationally required, with a guaranteed minimum of two hours daily for two-leg trips or one hour for single-leg trips. Qualified contractors must possess current Pennsylvania vehicle registration and inspection, minimum insurance coverage of $100,000 per person and $300,000 aggregate for transportation services plus $500,000 per person and $2,000,000 per occurrence for ancillary services, three years of clean driving history with specific disqualifications for DUI/DWI and multiple violations or accidents, valid Pennsylvania driver's licenses for all personnel, and annual Criminal History Record Information Act (CHRIA) background checks. Contractors must also maintain Commonwealth contractor photo identification badges and comply with Capitol Police Security Administration procedures. Service level agreements require 95% timeliness and 95% appearance rates, with liquidated damages of 5% assessed for late trips or no-shows, and failure to meet performance standards may result in contract cancellation. The bid due date is May 27, 2026, and the contract will be awarded on an established price basis for an initial three-year term with options to renew for two additional one-year terms.
This procurement is exclusively reserved for Pennsylvania Department of General Services (DGS) certified small businesses, and all bidders must attach a valid Small Business Certificate to their procurement submission to be deemed eligible for consideration; self-certification information is available at www.dgs.pa.gov/bdisbo. Contractors must also comply with numerous certification and compliance requirements, including submission of an Iran Free Procurement Certification Form, Worker Protection and Investment Certification Form, Domestic Workforce Utilization Certification, Lobbying Certification Form, and a Trade Secret/Confidential Proprietary Information Notice if applicable. Contractor personnel must execute an OVR Confidentiality Form (OVR-142) binding them to strict confidentiality regarding all information obtained during service delivery. Reimbursable expenses beyond hourly rates include mileage at the current General Services Administration rate of $0.655 per mile, parking, tolls, meals for overnight assignments, and lodging in accordance with Commonwealth travel policies per Management Directive 230.10. No specific award value or budget range is identified in the solicitation documents; compensation is structured solely on a time-and-materials basis for services delivered and accepted by the Commonwealth, with billing processed through the PA Supplier Portal and payment made via Automated Clearing House (ACH) within thirty days of receipt of proper invoices. The Commonwealth is exempt from federal excise taxes and Pennsylvania state sales tax, and all contractors must comply with the Enhanced Minimum Wage Provision, paying no less than $15.00 per hour, adjusted annually for cost-of-living increases effective July 1.
Opportunity text
This is a supplement solicitation to Invitation to bid (IFB) 6100061271 Terms and conditions of contracts awarded under IFB 6100061271 apply.This is a Bid for the OVR Erie Enhanced Driving and Ancillary Services. This IFB is strictly for Clarion, Crawford, Erie, Forest, Venango, and Warren counties only. Services will be expected to originate from the Erie BVRS/BBVS OVR District office of the employee to a location for the performance of Commonwealth business. This procurement is being reserved for DGS Small Businesses. Bidders must attach their Small Business Certificate to their procurement to be deemed eligible.Bidders who are interested in participating in this program may find more information about the Small Business Contracting program and how to self-certify at www.dgs.pa.gov/bdisbo.The Commonwealth of Pennsylvania, Department of Labor and Industry (DLI), on behalf of the Office of Vocational Rehabilitation (OVR), is issuing this Invitation for Bids (IFB) in order to procure Non-Emergency Transport Services. Services are required, for the purposes of this bid, is for the terrorities originating from the OVR Erie District and only cover the following counties- Clarion, Crawford, Erie, Forest, Venango, and Warren ONLY. Employee(s)/passenger(s) may be blind, visually impaired, or have other disabilities which preclude their ability to drive themselves while traveling on Commonwealth business. Generally, service will be expected from the assigned headquarters or OVR District office of the employee to a location for the performance of Commonwealth business. Exception would be at the start of work when the OVR employee's location is closer to the work destination than the home office. Drivers will be asked to drop off the employee at a location and return at the scheduled pick-up time to provide transportation service.Ambulatory transports would include movement of personnel with disabilities who are medically unable to safely operate a motor vehicle, may have the capacity to walk, and do not require the transport of a wheelchair or a motorized scooter.Non-Ambulatory transports would include movement of personnel with disabilities who are medically unable to safely operate a motor vehicle and require the assistance of a lift or other mechanical mechanism to ensure safe transport of the person and their wheelchair or motorized scooter. Transport vehicle(s) must be equipped with a wheelchair ramp and/or lift and tie-downs when requested by the individual. This IFB is comprised of the following documents, those with an asterisk (*) should be submitted with your bid response along with required documents outlined in the SOW.1. Enhanced Driving and Ancillary Services Statement of Work (SOW)2. Terms and Conditions3. Attachment A - Price Rate Sheet*4. Attachment B - OVR Contractor Personnel Confidentiality Form - OVR-142*5. Attachment C - Capitol Police Security Admin Photo Identification and Access Badges6. Attachment D - Cellular Phone Contact Information*7. Attachment E - Expense Calculation Log*8. BOP-1307 Lobbying Certification Form*9. BOP-2201 2201 EO 2021-06 Worker Protection Form*10. BOP-1301_Domestic Workforce Utilization Certification_Services*11. Iran Free Procurement Certification Form*12. Trade Secret_Confidential Property Info Notice**Vehicle Insurance and Liability Insurance*Background Check*3-year driving historyAny questions in reference to this IFB must be submitted individually and in writing via email by 4pm ET on Friday, May 15th, 2026, to the L & I Central Procurement resource account - RA-li-OIT-BAS-Procur@pa.gov, with IFB 6100065978 - Erie OVR Enhanced Driving and Ancillary Services in the Subject Line. All questions and responses are considered an addendum to and part of this IFB. The Issuing Office shall not be bound by any verbal information, nor shall it be bound by any written information that is not either contained within the IFB or formally issued by the Issuing Office. The Issuing Office does not consider questions to be a protest of the solicitation.
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