Ergonomic furniture/equip & ACC. Purchase/deliver/install

Palm Beach County Board of County Commissioners' Purchasing Department issued Invitation for Bid (IFB) #20-084/JM for a term contract covering the purchase, delivery, assembly, and installation of ergonomic furniture, equipment, and accessories. The procurement encompasses three primary product categories: ergonomic furniture (chairs and height-adjustable tables), ergonomic equipment (sit-stand units and mobile carts), and ergonomic accessories (ergonomic mice, keyboard trays, monitor stands, and mats) from eleven specified manufacturers including 3M Corporation, BodyBilt, Humanscale, Steelcase Inc., Vari, Workrite, and others, with bidders permitted to propose additional authorized manufacturers. Bidders must submit a single fixed percentage discount from current manufacturer price lists applied uniformly across all items within each manufacturer's catalog for each of the three product categories, with the option to offer greater discounts or quantity discounts but prohibition against offering lower discounts during the contract term. The successful vendor must respond to service requests within twenty-four hours, coordinate scheduling with County representatives, provide written quotes prior to ordering, and complete installations within four to six weeks of purchase order receipt. Additional requirements include maintaining a five-year warranty on all equipment, providing Commercial General Liability Insurance of at least $500,000 per occurrence, and complying with Palm Beach County's Criminal History Records Check Ordinance for personnel accessing critical facilities. The bid submission deadline was December 3, 2020, at 4:00 p.m. local time, with responses delivered to the Palm Beach County Purchasing Department. The contract term is sixty months or until the estimated expenditure amount is reached.

Palm Beach County offers a 5% local preference to bidders with permanent places of business within Palm Beach County and a separate 5% Glades local preference for eligible Glades businesses. Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) participation is required through completion of EBO schedules documenting subcontractor involvement. The solicitation does not impose minimum order requirements, and the County retains the right to increase or decrease anticipated expenditures as necessary. Assembly fees and installation services are priced on a flat hourly basis and will not be factored into bid evaluation, while delivery is based on actual shipping costs with proof required at invoice. The anticipated contract value is $897,000 over the sixty-month term. No incumbent vendors or existing contractor information was specified in the solicitation documents, nor were specific technology integration requirements identified beyond standard delivery and installation logistics.