Ergonomic Furniture and Related Accessories

Pasadena Water and Power (PWP), a department of the City of Pasadena, is conducting an informal selection solicitation for ergonomic furniture and related accessories. The procurement seeks a vendor to furnish and deliver workstations (sit-to-stand), seating, and accessories from manufacturers like Vari, Herman Miller, and Humanscale to various locations in Pasadena, California. The contract period runs from July 2024 to January 2025, with quantities ranging from 1-5 units per item type. Vendors must submit electronic proposals through the City's eProcurement Portal by 1:00 pm on Wednesday, June 26, 2024, with a deadline for questions on Wednesday, June 19, 2024. Evaluation criteria will be based on the lowest Grand Total Price, and the contract is an as-needed arrangement with no minimum purchase obligation. Required vendor qualifications include providing factory warranties on materials, delivering within 5 business days of order placement, and submitting electronic invoices within seven days after delivery. Proposals must include per-unit pricing for each line item and standard delivery fees.

The solicitation includes several set-aside and compliance requirements, including equal employment opportunity provisions and non-collusion declarations. Vendors must complete various forms, including a Unique Entity Identifier (UEI) from SAM.gov, with failure to submit potentially resulting in a non-responsive bid. The procurement includes optional demographic survey forms (AA-1, AA-2, AA-3) that capture workforce diversity and employment practices. Vendors may be subject to the living wage ordinance if the contract total reaches $25,000 or more. While no specific budget range is explicitly stated, the as-needed nature of the contract suggests flexibility in potential spending. The solicitation indicates that a new Safety Manager will be in place within months, potentially leading to future related solicitations. Vendors must demonstrate commitment to non-discriminatory employment practices and provide detailed information about their workforce composition and projected hiring for the project.