Equipment and Systems Maintenance and Repairs Contract RLSJC

The West Virginia Division of Corrections and Rehabilitation (DCR) has issued an Agency Request for Quote (ARFQ 0608) for an Equipment and Systems Maintenance and Repairs Contract at the Robert L. Shell Juvenile Center (RLSJC) located in Barboursville, Cabell County. The procurement seeks a qualified contractor to provide comprehensive maintenance services, including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for various systems such as HVAC, hot water heaters, boilers, and vent fans. Contractors must have technicians with a minimum of five years of experience and possess appropriate licensing for electricians, plumbers, and HVAC professionals. The contract term is one year with potential for four one-year renewals. Key dates include a non-mandatory pre-bid meeting on September 22, 2025, at 10:00 AM EST, with questions due by September 25, 2025, at 2:00 PM EST, and bids due on October 2, 2025, by 10:30 AM EST. Bidders must comply with specific security requirements, including background checks, tool management, and adherence to the Prison Rape Elimination Act (PREA) guidelines.

The solicitation does not specify explicit set-aside designations or restrictions on respondent types. The contract has a total payment limit of $500,000, which encompasses the initial contract term, potential renewals, delivery orders, and change orders. The estimated annual hours for corrective maintenance are 132 hours, with an estimated $20,000 allocated for new equipment and parts. The pricing structure includes biannual preventative maintenance, hourly rates for regular, overtime, holiday, and emergency labor, and a markup percentage for new equipment, devices, and parts. Contractors will be required to complete a detailed pricing page (Exhibit D) that includes company information, contractor's license details, and an authorized signature. The procurement is specifically for the RLSJC facility located at Two O'Hanlon Place in Barboursville, West Virginia, with the primary contact being Philip K. Farley, who can be reached at philip.k.farley@wv.gov or by phone at (304) 549-1050.