Equipment and Systems Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation (WVDCR) is seeking a contractor for an Equipment and Systems Maintenance and Repairs Contract for the Northern Correctional Facility and Jail located in Moundsville, West Virginia. The procurement is a Request for Quotation (RFQ) soliciting comprehensive maintenance services, including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for various facility systems. Vendors must possess a West Virginia Contractors License and comply with stringent security requirements, including background checks and Prison Rape Elimination Act (PREA) compliance. The contract will initially be for one year with potential for four additional one-year renewals. Key dates include a non-mandatory pre-bid meeting on October 6, 2025, at 10:00 AM EST, with vendor questions due by October 9, 2025, at 2:00 PM EST, and bid submissions required by October 16, 2025, at 10:30 AM EST, with a public bid opening at 11:00 AM EST on the same day. Evaluation will likely focus on the vendor's ability to meet technical specifications, pricing structure, and compliance with facility security protocols.

The contract appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The pricing structure includes biannual preventative maintenance, with estimated annual labor hours across regular (100 hours), overtime (16 hours), holiday (8 hours), and emergency (8 hours) categories, and a budget of approximately $20,000 for new equipment and parts. Vendors will be required to quote a percentage markup on new equipment, devices, and parts. The total contract has a maximum value of $500,000, covering the initial term and potential renewals, with annual price adjustments based on the Consumer Price Index. The contract will be fulfilled at 112 Northern Regional Correctional Drive, Moundsville, WV 26041, with invoicing and shipping occurring at the same location. Interested vendors can contact the procurement manager, Philip K. Farley, at philip.k.farley@wv.gov or (304) 549-1050 for additional information.