Equipment and Systems Maintenance and Repairs Contract

The West Virginia Division of Corrections and Rehabilitation (WVDCR) is seeking a contractor for an Equipment and Systems Maintenance and Repairs Contract at the North Central Regional Jail and Correctional Facility in Greenwood, Doddridge County. The procurement is an open-ended agreement for comprehensive maintenance services, including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for various facility systems. Specific systems include HVAC units, rooftop units, boilers, hot water heaters, vent fans, and building automation systems. Contractors must possess a West Virginia Contractors License and have technicians with a minimum of five years of experience in maintenance and systems work. The contract term is one year with potential for four one-year renewals. Key procurement dates include a non-mandatory pre-bid meeting on September 23, 2025, at 10:00 AM EST, with questions due by September 26, 2025, at 2:00 PM EST. Bid submissions are due by 10:30 AM EST on October 3, 2025, with a bid opening at 11:00 AM EST on the same date.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. The estimated annual maintenance hours include 100 regular hours, 16 overtime hours, 8 holiday hours, and 8 emergency hours, with an estimated $20,000 allocated for new equipment and parts. Pricing will be determined through a comprehensive pricing page that includes preventative maintenance costs, corrective maintenance hourly rates at different tiers, and a markup percentage for new equipment. Contractors must adhere to strict security requirements for working in a correctional facility, including background checks, tool inventories, and specific behavioral guidelines. The contract requires biannual preventative maintenance services and includes detailed specifications for corrective maintenance and equipment replacements. While no specific incumbent vendor is mentioned, the contract is structured as an Agency Master Agreement under commodity code 72102900. The procurement contact is Philip K. Farley, who can be reached at philip.k.farley@wv.gov or (304) 549-1050.