Equipment and Systems Maintenance and Repairs at MOCCJ

The West Virginia Division of Corrections and Rehabilitation (DCR) has issued a Request for Quotation (ARFQ 0608 DCR2500000061) for Equipment and Systems Maintenance and Repairs at Mount Olive Correctional Complex and Jail (MOCCJ), located in Mount Olive, West Virginia. The procurement seeks a contractor to provide comprehensive maintenance services, including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for various systems such as HVAC units, boilers, water heaters, ventilation systems, and building automation systems. Qualified vendors must have appropriately licensed technicians with a minimum of 5 years of experience and provide proof of insurance, including $1,000,000 in Commercial General Liability and Automobile Liability coverage. A non-mandatory pre-bid meeting is scheduled for December 9, 2024, at 10:00 AM EST, with questions due by December 11, 2024, at 2:00 PM EST. Bid submissions are due December 18, 2024, at 10:30 AM EST, with bid opening at 11:00 AM EST. The initial contract term is one year, with four optional one-year renewal periods, and contractors must comply with facility security requirements, including background checks and tool control procedures.

The solicitation does not specify any set-aside designations or restrictions on the types of organizations that can respond. The contract is structured as an open-ended Agency Master Agreement with an overall cost line item, with total contract payments not to exceed $500,000 over the full term, including renewals. The pricing structure includes preventative maintenance costs (to be performed biannually), hourly labor rates for regular, overtime, holiday, and emergency work, and a markup percentage for new equipment, devices, and parts based on an estimated $20,000 in parts costs. Annual pricing adjustments based on the Consumer Price Index (CPI) are allowed, capped at 3%. Vendors must provide their West Virginia Contractors License information and complete the required pricing page (Exhibit D), which includes estimated quantities for bid evaluation purposes. The contract covers maintenance services for the Mount Olive Correctional Complex and Jail, with the successful vendor responsible for all travel costs and maintaining the facility's critical systems and equipment.