Equipment and Systems Maintenance and Repairs at LCCJ

The West Virginia Division of Corrections and Rehabilitation (DCR) is seeking a contractor for equipment and systems maintenance and repairs at the Lakin Correctional Center and Jail (LCCJ) located in West Columbia, Mason County. This procurement is structured as an open-ended contract for comprehensive facility maintenance services, including preventative maintenance, inspections, corrective maintenance, repairs, replacement parts, and installation of new devices and equipment for various facility systems such as HVAC units, hot water systems, and boilers. Qualified contractors must possess a West Virginia Contractor's License and employ technicians with a minimum of 5 years' experience. The solicitation (ARFQ 0608 DCR2500000062) requires contractors to use manufacturer-approved parts and honor manufacturer warranties. Key procurement dates include a non-mandatory pre-bid meeting held on December 10, 2024, at 10:00 AM EST, with questions due by December 12, 2024, at 2:00 PM EST. The final bid submission deadline is December 19, 2024, at 10:30 AM EST, with a public bid opening scheduled for 11:00 AM EST on the same day.

The contract does not specify specific set-aside designations or restrictions on respondent types. Contractors must meet stringent security protocols due to the correctional facility setting, including mandatory background checks and restrictions on tools, cell phones, and facility access. Insurance requirements include $1,000,000 in commercial general liability and automobile liability coverage. The contract will have an initial one-year term with four optional one-year renewal periods. The total contract value is capped at $500,000, including all renewals, delivery orders, and change orders. The pricing structure is comprehensive, involving biannual preventative maintenance fees, hourly labor rates for regular, overtime, holiday, and emergency work, and a percentage markup on parts and materials. The solicitation uses a pricing page (Exhibit D) that breaks down costs into preventative maintenance (Subtotal A), corrective maintenance hourly rates (Subtotal B), and a markup percentage for new equipment and parts (Subtotal C), with quantities and estimated costs specified for bid evaluation purposes only.