Eq Rental w/Operator D-11

The Commonwealth of Kentucky Transportation Cabinet (KYTC), Division of Purchases, is soliciting bids for equipment rental with operator services in District 11 (Manchester District Office) serving Carter County. This Request for Bid (RFB) was posted on May 2, 2022, with a closing date of May 9, 2022, at 1:30 PM Eastern Time. The procurement seeks a vendor capable of providing 29 line items of heavy equipment and labor services, including excavators (small, medium, and large with various attachments), dump trucks, dozers, loaders, cranes, brush chippers, vibratory compactors, tree trimmers, and support services such as flaggers, traffic control personnel, and laborers. All equipment must be provided with qualified operators, and all maintenance, repairs, fuel, and lubrication are included in the contract price. The vendor must be capable of simultaneously providing multiple units of various equipment types, with up to 16 flaggers and 10 laborers available on demand. The contract period begins upon award and expires February 28, 2023, with four optional one-year renewal periods available. Evaluation is based on a best-value ranking approach with price weighted at 95 points and response time at 5 points, with a maximum response time of five calendar days. A guaranteed minimum of eight hours per work order applies, and the vendor must provide evidence of equipment specifications and manufacturer/model numbers during evaluation. Questions were due by May 6, 2022, at 12:00 PM, with the tentative award date of May 11, 2022.

Reciprocal preference applies to Kentucky resident bidders under KRS 45A.490-494, with Kentucky Correctional Industries eligible for a 20-percent preference and other designated nonprofits eligible for a 15-percent preference. All bidders must maintain general liability insurance of $1,000,000 per occurrence, current Kentucky workers' compensation insurance, and provide an ACORD certificate naming the Kentucky Transportation Cabinet as certificate holder and additional insured. The vendor must submit an executed Annual Affidavit attesting compliance with campaign finance laws, tax obligations, and other statutory requirements. Vendors with poor performance records in the preceding 12 months may be deemed non-responsible. Failure to meet routine or emergency response deadlines results in a $1,000 per-day penalty, though emergency mobilization compensation of $750 per piece of equipment is provided if equipment is delivered and operational within 12 hours. No incumbent vendors or current contractors are listed in the solicitation documents. All bids must be submitted electronically through the Commonwealth's eProcurement system, and vendors must be pre-registered with the Kentucky Vendor Self Service (VSS) system. No specific budget or award value range is provided in the available documentation.