Epson Projector - Request for Quote

The Colorado Department of Corrections (CDOC) issued a Request for Quote for the procurement of four Epson 1430Wi Interactive Projectors (Model # V11H665520W), four Epson Projection Whiteboards (Model # V12H831000, 100" for projection and dry-erase), complete installation services, and BrightLink Pro training. All goods and services must be delivered and installed at the CDOC Headquarters Office in Colorado Springs, Colorado, prior to June 30, 2016. Bid responses must be submitted by April 29, 2016, at 10:00 AM MT via email to maryann.shaw@state.co.us or fax to (719)269-4064. The solicitation requires separate pricing for the first projector (which qualifies for Epson's first-time buyer program), the next three projectors, all four whiteboards with individual and total pricing, installation services, and training hours, with all prices including FOB-Destination freight costs. Award will be made to the bidder(s) whose response is judged most advantageous to the State based on cost, quality, delivery timeline, life-cycle costs, bidder qualifications, and past performance. All prospective bidders must be registered on the Colorado Vendor Self Service (VSS) website to respond, and the successful bidder must provide proof of General Liability insurance of at least $1,000,000 per occurrence and Worker's Compensation coverage, with the State potentially named as an Additional Insured.

No specific set-aside designations or restrictions on types of organizations responding are detailed in the solicitation. The procurement specifies no substitutes for the listed Epson equipment models, indicating that existing infrastructure or technology does not require integration with alternative systems. No incumbent vendors, current contractors, or award values or budget ranges are disclosed in the solicitation documentation. Payment terms will be assumed at Net-45 days unless otherwise specified by the bidder, though payment terms of less than 45 days with a discount are encouraged. Additionally, any employee(s) providing services on CDOC property may be required to undergo a criminal background check and sign a Consent to Search Authorization form, and tobacco products and contraband items are prohibited on CDOC property.