eProcurement System BidBuy

The State of Illinois has initiated a procurement for an eProcurement System called BidBuy through a NASPO ValuePoint multi-state cooperative contract, with the State of Maine serving as the lead procurement officer. The solicitation seeks vendors to provide comprehensive eProcurement solutions with an initial contract term of five years and potential renewal options for an additional ten years. The procurement process allows for multiple awards and was conducted through a Request for Proposal method, with at least 40 days provided for proposal submissions. Evaluation of proposals will be conducted according to Maine procurement laws by a multi-state sourcing team, focusing on determining the most advantageous proposal for the state. Key deliverables include a fully functional eProcurement system that can be utilized by state agencies and potentially other governmental units and qualifying non-profit agencies within Illinois. Vendors must register in both the Illinois Procurement Gateway and BidBuy before contract execution, and the procurement includes a 0.25% NASPO ValuePoint administrative fee. The proposal submission deadline was set for March 18, 2025, with the contract officially awarded to Periscope Holdings, Inc. on February 26, 2025.

The procurement includes specific set-aside requirements under the Illinois Business Enterprise Program (BEP) and Veterans Business Program (VBP), mandated by 30 ILCS 575/7(6), though specific percentage goals were not explicitly detailed. Potential respondents must meet various qualifications, including compliance with state-specific terms and conditions outlined in the cooperative participation agreement. The total contract value is $7,920,000, structured with an initial 34-month term valued at $2,970,000 and a subsequent 5-year renewal term valued at $4,950,000. Vendors should note that the agreement is subject to funding availability and can be terminated if appropriations are insufficient. The contract allows participation for all or certain governmental units and qualifying non-profit agencies within Illinois, with a maximum contract term, including extensions and amendments, not to exceed 10 years. All claims must be filed exclusively with the Illinois Court of Claims, and payments will be processed according to the State Prompt Payment Act. Periscope Holdings, Inc. was selected as the awarded vendor among 20 unsuccessful bidders, indicating a competitive procurement process.