Epoxy mortar

The West Virginia Division of Corrections and Rehabilitation, operating under Summers County jurisdiction, issued an Agency Request for Quote (ARFQ 0608 PTY2100000004) for the procurement of epoxy mortar patch material on September 3, 2020, with a closing date of September 17, 2020, at 9:00 AM. The solicitation seeks a one-time purchase of 13 containers of 3-component epoxy mortar in natural color, totaling 845 pounds (65 pounds per container), equivalent to Quest Mart 2105 Standard Epoxy Patch, for delivery to Pruntytown Correctional Center located at 2006 Trap Springs Road, Grafton, West Virginia 26354. The product must be sold 100 percent by weight and include comprehensive technical data sheets and mixing instructions consistent with the specifications provided. Vendors are required to complete the bid pricing page in its entirety, provide their Federal Employer Identification Number (FEIN), and submit authorized signatures to be considered for award. Delivery must occur within seven calendar days of receiving a purchase order, and pricing must be F.O.B. destination with all delivery costs included in the bid price. The contract will be awarded to the vendor offering the lowest overall total cost meeting all mandatory specifications, with payment made in arrears following delivery and acceptance of goods in accordance with West Virginia state procedures. A mandatory pre-bid meeting is required for all vendors submitting bids, and failure to attend will result in automatic disqualification; inquiries should be directed to buyer Christina R Wilfong at 304-265-6111 or christina.r.wilfong@wv.gov.

No set-aside designations or restrictions limiting responses to specific organization types, such as disadvantaged enterprises, are identified in the solicitation documents. Vendors must comply with the Purchasing Affidavit requirements, certifying under penalty of law that they do not have outstanding monetary obligations to the state or political subdivisions exceeding one thousand dollars in aggregate, including payroll taxes, property taxes, sales and use taxes, and fire service fees. All vendors must be licensed and in good standing with applicable state and local agencies and must maintain required insurance coverage, including Commercial General Liability and Automobile Liability policies, along with Builders Risk Insurance equal to 100 percent of the contract amount. No incumbent vendors or current contractors are identified in the documentation. Vendors must accept payment by electronic funds transfer or P-Card, and pricing is firm for the life of the contract unless otherwise specified. The State of West Virginia is exempt from all taxes and will not reimburse tax obligations. Contract continuation is contingent upon legislative appropriation of funds, and the State reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon 30 days' written notice. No specific budget or award value is provided in the solicitation documents.