Request for Quotation.pdf
PDF 71 KB Posted
- Attached to
- Epoxy mortar
- Solicitation number
- ARFQ 0608 PTY2100000004 1
- Issued by
- Summers County, West Virginia
About this file
This is a Request for Quotation issued by the West Virginia Division of Corrections and Rehabilitation for Pruntytown Correctional Center and Jail (ARFQ PTY2100000004). The solicitation seeks a one-time purchase of epoxy mortar patch material to be delivered to the facility located at 2006 Trap Springs Road, Grafton, WV 26354. The required product is a 3-part component epoxy mortar in natural color, equivalent to Quest Mart 2105 Standard Epoxy Patch, with a total quantity of 13 containers containing 65 pounds each (845 pounds total). The product must be sold 100% by weight and must include delivery to the specified location. Vendors must provide technical data sheets and mixing instructions equivalent to those included as Exhibit B with the solicitation. The contract will be awarded to the vendor offering the lowest overall total cost that meets all mandatory specifications. Delivery must occur within seven calendar days of receiving a purchase order or notice to proceed, with immediate shipment required upon contract award.
Payment will be made in accordance with West Virginia state procedures. The vendor must deliver the contract item F.O.B. destination with all associated delivery costs included in the bid price. Unacceptable items will be returned at the vendor's expense without restocking charges, and vendors must either replace the product or provide full credit or refund at the agency's discretion. Vendor defaults include failure to provide items according to specifications, failure to comply with applicable laws and regulations, and failure to remedy deficient performance. Upon default, the agency may immediately cancel the contract and any associated purchase orders or pursue other available remedies. Vendors must complete the pricing page in its entirety, as failure to do so may result in bid disqualification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Terms and Conditions.pdf | ||
| Attachment A.pdf | ||
| Bid Pricing Page.xlsx | XLSX spreadsheet | |
| Purchasing Affidavit.pdf | ||
| Final_ARFQ_0608_PTY2100000004_1_WV_ARFQ_FORM.PDF |
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Text version
REQUEST FOR QUOTATION
ARFQ PTY2100000004
Epoxy Mortar
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Corrections and Rehabilitation, Pruntytown Correctional Center and Jail, Agency, is soliciting bids to establish a contract for the one-time purchase of epoxy mortar. The facility is located at: Pruntytown Correctional Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
http://www.state.wv.us/admin/purchase/TCA.pdf
2.1 "Contract Item" means epoxy mortar more fully described by these specifications.
2.2 "Pricing Page" means the pages, contained in wvOasis, or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Item.
2.3 "Solicitation" means the official notice of an opportunity to supply the State with goods or services that is published by the Agency.
3. GENERAL REQUIREMENTS
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 Epoxy Mortar Patch, 3-part component, natural color, equal or equivalent to Quest Mart 2105 Standard Epoxy Patch; quantity of (13) thirteen
65 lb. containers or 845 lbs.; delivered.
3.1.1.1 Epoxy Mortar must be natural in color
3.1.1.2 Epoxy Mortar must be 3-part component
3.1.1.3 Epoxy Mortar must be sold 100% by weight
3.1.1.4 Epoxy Mortar must include delivery
3.1.1.5 Epoxy Mortar must include technical data sheets and mixing instructions equivalent to attached technical data sheet (Exhibit B) http://www.state.wv.us/admin/purchase/TCA.pdf
REQUEST FOR QUOTATON
4. CONTRACT AWARD
4.1 Contract Award: The Contract is intended to provide the Agency with a purchase price for the Contract Item. The Contract shall be awarded to the Vendor that provides the Contract
Item meeting the required specifications for the lowest overall total cost as shown on the
Pricing Page.
4.2 Pricing Page: Vendor should complete the Pricing Page by giving their best price for the
Contract Item in the Solicitation. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor's bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Item immediately after being awarded the Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Item within seven (7) calendar days after receiving a purchase order or notice to proceed. Contract Item must be delivered to Agency at Pruntytown Correctional
Center and Jail, 2006 Trap Springs Road, Grafton, WV 26354.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Item will be delayed for any reason. Any delay in delivery that could cause harm to the Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Item from a third party.
Any Agency seeking to obtain the Contract Item from a third party under this provision must first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Item F.O.B.
destination to the Agency's location.
REQUEST FOR QUOTATION
6.4 Return of Unacceptable Items: If the Agency deems the Contract Item to be unacceptable, the Contract Item shall be returned to Vendor at Vendor's expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that the Contract Item is unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency's location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency's discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within thirty (30) days of receipt, F.O.B. Vendor's location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor's customary restocking fee or 5% of the total invoiced value of the returned items.
7. VENDOR DEFAULT:
7.1 The following shall be considered a Vendor default under this Contract:
7.1.1 Failure to provide the Contract Item in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract
Item provided under this Contract.
7.1.4 Failure to remedy deficient performance under request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
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