Environmental Services Laboratory Equipment

The City of Olathe, Kansas, through Johnson County, is seeking proposals for Environmental Services Laboratory Equipment via RFP-25-0078, specifically targeting the procurement of two critical analytical instruments: an Inductively Coupled Plasma Optical Emission Spectrometry (ICP-OES) and an Inductively Coupled Plasma Mass Spectrometry (ICP-MS) system. These instruments are essential for compliance monitoring and trace metal analysis in drinking water, source water, and wastewater samples, with specific requirements to perform EPA Methods 200.7 and 200.8. Proposals are due on October 31, 2025, by 10:00 AM CST, with potential vendor interviews and demonstrations scheduled for the week of November 10, 2025. The evaluation criteria will prioritize conformance to EPA methods and instrument performance (30 points), software and Laboratory Information Management System (LIMS) integration capabilities (25 points), and customer support (20 points). Vendors must demonstrate comprehensive capabilities, including on-site installation, operator training, technical support, and long-term parts availability, and must provide references from at least two municipal, regulatory, or environmental laboratories currently using the proposed equipment models.

The procurement does not explicitly mention specific set-aside designations or restrictions on respondent types. The current laboratory systems are at the end of their service life, necessitating integration with the existing LIMS. The city is open to flexible financing options, including lease, lease-to-own, and outright purchase proposals, with anticipated City Council approval in November 2025 and expected delivery, installation, and training in February 2026. While a specific contract value is not disclosed, the procurement emphasizes high-performance instruments that meet regulatory and operational requirements. The selected vendor must ensure that the new analytical instruments can seamlessly integrate with the city's current technological infrastructure, provide robust customer support, and demonstrate ease of use and long-term reliability. The procurement aims to replace aging equipment with modern, high-performance instruments that will enable precise and compliant environmental testing for the City of Olathe's Environmental Services Laboratory.