Enviroment Friendly 3 compartment hinged lid takeout container

The Illinois Department of Corrections has issued an Invitation for Bid (IFB #25-426DOC-CENTO-B-46042) to establish a master contract for environment-friendly 3-compartment food containers, specifically seeking to replace existing non-environmentally friendly Styrofoam containers across state correctional facilities. The procurement targets the Empress Earth EPPHL-93 3-compartment hinged lid food container, which measures 9" x 9" x 3" and is constructed of mineral-filled polypropylene, packaged in cases of 150 units. Vendors must submit bids through the state's BidBuy electronic procurement system, with bids required to remain firm for 90 days from the opening date. The solicitation indicates that the contract will be awarded to the lowest priced responsive and responsible bidder, with an initial contract term of 36 months and potential renewal options. Deliveries must be completed within seven business days of order placement, with FOB destination and prepaid freight terms. The bid submission deadline is January 15, 2025, with a planned award date of January 28, 2025. Vendors must comply with detailed delivery specifications for 32 correctional facilities, which include specific receiving hours, truck restrictions, and security requirements.

The procurement includes a Minority Contractor Initiative requiring a $15 fee for contracts over $1,000, and the state maintains a preference for products manufactured in the United States, subject to certain exceptions related to availability, pricing, and quality. While specific set-aside designations are not prominently featured, the solicitation suggests potential small business set-asides that would be indicated in the BidBuy posting. The contract awards significant value, with the most recent award to Chicago Green Office totaling $23,842,500.00, selected from seven total bidders whose proposals ranged from $19,635,000.00 to $39,984,000.00. Vendors must complete comprehensive disclosure forms, including the Illinois Procurement Gateway Active Registered Vendor Disclosure, which requires certifications regarding tax status, lobbyist relationships, and compliance with state regulations. Insurance requirements are stringent, mandating General Commercial Liability ($1M per occurrence, $2M annual aggregate), Auto Liability ($1M per occurrence), and Workers' Compensation Insurance. While Business Enterprise Program (BEP) and Veterans Business Program (VBP) goals were included in the solicitation, the current award shows 0% participation for both programs.