Enterprise Litigation Management System

Citizens Property Insurance Corporation is conducting a single-source procurement for an Enterprise Litigation Management System (ELMS) through a solicitation issued in Leon County, Florida. The procurement seeks to continue services with TrialNet, Inc. dba Acuity for a 12-month license term of the Acuity 3X platform, a Software-as-a-Service (SaaS) solution. The system is designed to support comprehensive legal management functions for both internal staff and outside counsel, including trend analysis reporting, management and auditing of firm and vendor billing, litigation document storage, and enhanced communication channels. The procurement covers a sophisticated digital platform that facilitates end-to-end litigation management processes. The solicitation (No. SS25-2003) was posted on May 19, 2025, with a response deadline of June 10, 2025, at 5:00 PM ET. Prospective vendors are invited to demonstrate their ability to supply the described services, with Citizens reserving the right to determine if the services are available from a single source after reviewing submitted information.

The procurement appears to be a non-restricted opportunity, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. The incumbent vendor is TrialNet, Inc., a subsidiary of Mitratech Holdings, Inc., which is the current system provider. The existing technology infrastructure requires seamless transition and continuation of the enterprise litigation management system. The estimated procurement value is approximately $700,000.00, covering the 12-month license term. The primary justification for the single-source approach is to maintain continuity of the existing system during a potential transition period. The Acuity 3X platform represents the current technological infrastructure, and any proposed solution would need to integrate with or replace the existing system while maintaining critical functionality for Citizens Property Insurance Corporation's legal management processes.