Enterprise access control solution(UW-MAD)[20-5008]

The University of Wisconsin-Madison is seeking proposals for an Enterprise Access Control Solution through RFP 20-5008, targeting the replacement and upgrade of its existing access control infrastructure across approximately 5,000 access points in 150 campus buildings. The procurement covers comprehensive system implementation, including software, hardware, installation, configuration, and programming for over 211,126 cardholders. Proposers must demonstrate experience implementing systems with more than 4,000 access points at a single university and provide solutions that can integrate with multiple existing systems, including Milestone, Star Rez, Morse Watchmans Keywatcher, and Metasys. The evaluation will use a 2,500-point scoring system, with 2,100 points allocated to technical components and 400 points for cost proposals, focusing on qualifications, application functionality, infrastructure, and implementation planning. Key submission deadlines include a proposal due date of July 15, 2020, at 2:00 PM CDT, with potential virtual site visits and demonstrations for top-scoring proposals. Proposers must submit separate technical and cost proposals, with pricing to include software licenses, labor, hardware, and integration costs, and must provide options for both OSDP-compliant and non-OSDP-compliant systems.

The University emphasizes supplier diversity and will provide preference to certified Minority Business Enterprises (MBE) or Disabled Veteran-Owned Businesses (DVB) when qualified bids are within 5% of the lowest bid. The current infrastructure includes a Schneider Electric Andover Continuum Access Control System with approximately 4,700 access points, alongside Simplex and Pegasys systems covering the remaining points. The project requires integration with existing on-premise and cloud-based systems, accommodating specialized environments such as Select Agent laboratories and research facilities. Training for 10-30 University personnel is mandatory, with a preference for train-the-trainer and remote delivery methods. While a specific award value is not explicitly stated, the procurement encompasses a three-year contract with options for three additional three-year renewal periods. The University will provide networking infrastructure, servers, and peripherals, expecting bidders to identify any additional IT hardware requirements. The project includes potential future expansion phases for mobile credentialing and conversion of offline locations, with implementation timelines targeting completion between April 2022 and August 2023.