English Learner Program Support -RFP (OES)

The Michigan Department of Education, Office of Educational Supports is requesting proposals for English Learner Program Support services under RFP 260000002434, with proposals due August 11, 2026 at 2:00 p.m. Eastern Time and bidder questions due August 3, 2026. A minimum technical score of 80 out of 100 points is required for pricing evaluation and award consideration.

The scope requires technical assistance and consultancy to local education agencies implementing state-funded English learner programs under Section 1280 of the Michigan School Code. Primary deliverables include reviewing and approving LEA budget applications through the NexSys Grant Application system, reviewing reports in the Grant Electronic Monitoring System/Michigan Administrative Review System, providing technical assistance on program modifications, supporting district compliance through presentations and one-on-one consultations, and maintaining detailed documentation of all reviews. The contractor must demonstrate knowledge of budgetary processes, English learner program requirements, fiscal principles, grant systems experience, legal requirements for English learner instruction, and experience providing technical assistance to school districts. A designated Contractor Program Manager available during business hours (minimum 8:00 a.m. to 5:00 p.m. EST) is required to respond to State inquiries within 24 hours. Key Personnel must be physically located on-site in Michigan during regular business hours. A final project plan with organizational chart and personnel assignments must be submitted within 30 calendar days of contract execution.

The contract term is October 1, 2026 through September 30, 2027, with renewal options for up to six additional one-year periods at the State's sole discretion. Estimated hours are 400 to 500 annually, contingent upon funding availability. Pricing is firm for the entire contract length; adjustments are permitted only with documented evidence of actual cost changes supported by indices, followed by 30-day review and negotiation. Liquidated damages are assessed at $5,000 for late or improper completion plus $100 per day thereafter; unauthorized Key Personnel removal incurs $5,000 per individual or up to $100 per day for failure to provide 30-day shadowing.

Evaluation criteria are weighted as follows: Vendor Questions Worksheet (10 percent), Statement of Work General Requirements (50 percent), Project Plan (10 percent), implementation details (10 percent), and timelines and deliverables (20 percent). Contracts valued at $250,000 or more require State Administrative Board approval. The solicitation manager is Jenny Manar (manarj@michigan.gov, 517-241-2170).