Engineering South - Evertz AV Equipment

Oklahoma State University's A&M System is conducting a Request for Quote (RFQ Number OSUA&M-RFQ-001332-2023) for Evertz AV Equipment specifically for the Engineering South building located in Stillwater, Oklahoma. The procurement is for new AV equipment that must be delivered in original packaging, with vendors required to be an Authorized Distributor by Evertz AV and possess the necessary certification/specialization level to support product sales and pricing. The solicitation was opened on 10/19/2022 at 3:00 PM CDT and will close on 11/2/2022 at 3:00 PM CDT, with the award to be determined using a "Lowest and Best" evaluation method. Potential bidders are explicitly prohibited from making product substitutions and must complete a Non-collusion Certificate. All inquiries related to this procurement should be directed to Tara Alexander at the OSU and A&M Systems Purchasing Department. The commodity codes for this procurement cover information technology, broadcasting, telecommunications, and communications equipment, with payment terms established at 0% 30, Net 30.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be cognizant that contact with end users, departments, or contracted parties during the bid and evaluation process may result in bid disqualification. While specific budget ranges are not detailed in the available documentation, the procurement is focused on AV equipment for a specific university building. The solicitation covers multiple commodity codes, suggesting a potentially comprehensive technological upgrade for the Engineering South facility. No information is provided about incumbent vendors or existing infrastructure that might require integration. Bidders will need to carefully review all attached terms and conditions and ensure full compliance with the specified requirements to be considered for the contract award.