Engineering Services for the Community Center Chiller Replacement

The Township of Wayne, New Jersey is requesting proposals for engineering services for the Community Center Chiller Replacement Project under RFP 2418, with proposals due October 13, 2026 at 11:00 a.m. via the Township's e-Procurement Portal (ProcureNow). A non-mandatory pre-proposal meeting is scheduled for October 2, 2026 at 10:00 a.m. at the Community Center located at 1 Pike Drive, Wayne.

The scope spans three phases: Preliminary Design Phase (site visits, field investigations, evaluation of existing equipment and systems, recommended upgrades, opinion of probable construction cost, and NJDEP permit identification); Final Design Phase (preliminary and final plans and specifications, NJDEP permit applications, final construction documents, final cost estimate, response to contractor inquiries, and pre-bid meeting attendance); and Construction Administration Phase (pre-construction meeting attendance, shop drawing and submittal review, construction inspection services, equipment start-up observation, final inspection, and punch list development).

The contract commences no later than 21 days following award with an initial term of up to one year and two optional one-year renewal periods at the Township's discretion. Proposers must submit lump sum pricing for each project phase and a schedule of hourly rates for unforeseen additional services.

Evaluation criteria are weighted as follows: General/Technical Criteria (30 points), Management Criteria (30 points), and Cost Criteria (40 points). Award will be made to the lowest responsible and responsive bidder based on combined scoring.

Prior to contract execution, the successful proposer must submit a New Jersey Business Registration Certificate, EEO compliance evidence, a W-9 Form, and certificates of insurance including commercial general liability ($2,000,000 aggregate minimum), professional liability ($2,000,000 minimum), and cyber liability ($2,000,000 per occurrence). Proposers must also complete Non-Collusion Affidavits, Ownership Disclosure Statements, and certifications regarding non-involvement in prohibited activities in Russia, Belarus, and Iran. No minimum purchase guarantee applies, and the contract is subject to sufficient funds availability and appropriation.