Energy Management and HVAC Systems Services Mexia State Supported Living Center

The Texas Health and Human Services Commission (HHSC) is seeking competitive bids for energy management and HVAC systems services at the Mexia State Supported Living Center (MSSLC) through an Invitation for Bids (IFB) solicitation. The procurement encompasses comprehensive diagnostic, parts, and repair services for the facility's energy management systems, including HVAC system diagnostics, component commissioning, controller replacement, network repair or expansion, and Schneider Electric control system installation and modifications. Bidders must provide detailed qualifications demonstrating experience with similar complex HVAC and energy management projects, with a mandatory requirement to submit at least three verifiable references from comparable contracts completed within the past three years. The solicitation includes a comprehensive evaluation process that will assess bidders based on their ability to meet requirements, performance delivery capabilities, and pricing, with the contract awarded to the vendor providing the best value to the State of Texas. Key procurement dates include an optional on-site visit scheduled for October 13, 2025, at 10:30 AM, with questions and clarifications due by October 15, 2025, and responses posted on October 17, 2025. The final response deadline is October 29, 2025, at 10:30 AM, with the contract expected to commence upon award and expire on August 31, 2028.

The solicitation includes multiple compliance and qualification requirements that may restrict or shape potential bidder participation. Vendors must complete extensive affirmation documents certifying compliance with various state and federal regulations, including anti-discrimination laws, cybersecurity training, E-Verify program participation, and specific restrictions on contractor conduct related to boycotts and engagement with certain industries. Bidders must provide comprehensive company information, including years in business, employee counts, operational capabilities, industry certifications, and staff licensing details. The historical spend for similar services is $140,580.00 for the period of 08/17/2023 to 08/31/2025, suggesting a potential budget range for the new contract. Contractors must also meet specific insurance requirements and demonstrate financial viability. While no specific set-aside designations are explicitly mentioned, the solicitation emphasizes a comprehensive screening process that evaluates vendors' legal, ethical, and operational capabilities to ensure they meet the Texas Health and Human Services Commission's rigorous standards for service provision.