Enclosed semi-trailers with options

The Commonwealth of Kentucky Finance and Administration Cabinet, Office of Procurement Services, issued Request for Bid (RFB) 758 2000000377 on January 3, 2020, on behalf of the Kentucky Transportation Cabinet (KYTC Division of Equipment) to procure enclosed semi-trailers with optional features. The primary procurement consists of two dry van trailers with approximate interior dimensions of 48 feet by 102 inches by 13 feet height and a minimum 110-inch interior clearance, meeting specified manufacturer standards. Additional line items include optional box length extensions in one-foot increments and comprehensive manufacturer options for dry van trailers, with pricing for optional features to be submitted via thumb or flash drive in Microsoft Excel format but excluded from bid scoring calculations. Bids were due on January 13, 2020, at 1:30 PM ET, with vendor questions required by January 6, 2020, at 12:00 PM ET, and submissions required in sealed hard copy format delivered in person to the Office of Procurement Services in Frankfort, Kentucky. The evaluation criteria allocate 90 points for pricing and 10 points for delivery terms, with the lowest-price bidder receiving maximum points and other bidders scored proportionally on a best value basis. All pricing must remain valid for a minimum of 60 calendar days following the bid due date and must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis.

Kentucky resident bidders receive reciprocal and preferential scoring consideration, and qualified organizations including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofits serving individuals with severe disabilities are eligible for preferential scoring under state law. Vendors must be registered with the Kentucky Secretary of State if foreign entities, maintain current tax registration, comply with Equal Employment Opportunity requirements for contracts exceeding $500,000, and maintain authorized service facilities within or adjacent to Kentucky. The resulting contract will be awarded for an initial one-year term with four optional one-year renewal periods available at the mutual written agreement of all parties, and either party may terminate with 30 days' written notice. Standard warranty coverage of a minimum one year is included, and price increases are prohibited during the first 12 months of the contract; thereafter, requests must be submitted 30 days in advance and justified by industry-wide price changes. All bids are subject to compliance with terms and conditions outlined in the solicitation attachments, including completion of required affidavits and bid documentation. The solicitation documents do not disclose specific contract award values or budget ranges.