EMS Safety Gear FY27

Montgomery County Emergency Medical Services in Tennessee is soliciting a sealed bid for a one-year employee safety gear contract beginning July 1, 2026, and concluding June 30, 2027. The procurement seeks a qualified vendor to supply comprehensive safety equipment including 50 units each of dual-certified firefighting coats and pants, large gear bags, rubber insulated firefighting boots, safety helmets, NFPA-compliant goggles, Nomex hoods, and reflective helmet crescents, as well as 125 units of extrication gloves and 50 units of reflective Star of Life stickers. All materials must be new with a minimum one-year factory warranty, include 3M reflective striping as part of the item pricing, and be delivered within 60 business days of order receipt. The successful vendor must maintain a dedicated customer representative available Monday through Friday from 7:30 a.m. to 4:00 p.m. CST, accept orders via email or company portal, and coordinate delivery schedules with designated EMS officials. Pricing must remain locked for the entire 12-month contract period with no escalation permitted. The deadline for submitting questions is May 15, 2026, at 10:00 a.m. CST, with answers provided on May 20, 2026. Sealed bids must be received by Elizabeth Black, Purchasing Director, at 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040, by 10:00 a.m. CST on May 27, 2026, via mail, in-person delivery, or the Bonfire portal.

There are no specific set-aside designations or restrictions limiting participation in this procurement; however, bidders are requested to provide voluntary disclosure of ownership type, including certifications for woman-owned, minority-owned, veteran-owned, and disability-owned business classifications. All bidders must comply with Tennessee Code Annotated 12-4-1 regarding non-boycott of Israel certification (applicable to contracts of $250,000 or more with suppliers having 10 or more employees), confirm they are not listed as ineligible entities under the Iran Divestment Act, and attest to non-discrimination policies in compliance with Title VI regulations. The procurement document does not indicate any incumbent vendors or existing contractors requiring transition. Montgomery County has explicitly prohibited numerous contract clauses including limitations of liability, indemnification provisions, confidentiality clauses conflicting with the Tennessee Open Records Act, and non-Tennessee governing law designations. All proposals must be submitted as Word documents. The contract may be split between multiple vendors based on pricing evaluation, and a 30-day termination provision for just cause with no cancellation fees is included. No specific award value or budget range is disclosed in the available procurement documents.