1-BID - EMS Safety Gear FY27.pdf

Invitation to Bid Date: May 6, 2026

For the Project Titled

Emergency Medical Services Bid – EMS Safety Gear

OWNER:

Montgomery County EMS 601 Dunlop Lane

Clarksville, TN 37043

This proposal solicitation document is available in an Adobe Acrobat (pdf) format. Any alterations to this document made by the proposer may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Montgomery County Government.

Bid #2026-0505

Bid Advertisement – EMS Safety Gear

Proposals for the Montgomery County EMS Safety Gear Bid will be received by Elizabeth Black, Purchasing Agent, Montgomery County Purchasing until 10:00 A.M.

CST on Wednesday, May 27, 2026, at which time the bids will be opened and read aloud. Sealed bids for the project will be received in person by Elizabeth L. Black Purchasing Agent, at Montgomery County Purchasing, 350 Pageant Lane, Suite 101- E, Clarksville, TN 37040. Bids may also be received online, please refer to the bid documents for instructions.

The Scope of the bid includes: The Montgomery County Emergency Medical Services (EMS) is seeking a vendor to provide all safety gear listed for employees for a period of one year, beginning July 1, 2026, through June 30, 2027.

All proposals must be in a sealed envelope (unless submitted online) and provide the following information: the vendor’s name, address, and the words “Bid – EMS Safety Gear FY27”

No Proposer may withdraw their proposal for sixty (60) days following the proposal deadline. The right to reject any or all proposals and to wave technicalities is reserved by the owner.

BID INVITATION INSTRUCTIONS

(READ CAREFULLY)

(1) ALTERATIONS- Any alterations, additions or omissions of required information, changes of the specifications or BID schedule, are at the risk of the vendor and may result in the rejection of the bid, unless the approver authorizes such changes.

(2) BIDS - All bids must be typed or written legibly in ink. Vendors, verify bids before submission. No bid may be withdrawn or changed after the official opening. Any mention of a specific make, model or brand is strictly for the purpose of comparison of character and quality of product being sought. All alternates will be reviewed and considered in comparison to request. This bid may be awarded in whole or in part to one or more bidders.

(3) DELIVERIES- Montgomery County Government assumes no liability for merchandise or other materials delivered without written order of the purchasing director.

(4) RESPONSIBLE VENDORS- Failure of a vendor to execute a purchase order awarded to him or to comply with any of the terms and conditions therein may disqualify him from receiving future business.

(5) PROPOSING FIRM- The agent of the proposing firm hereby certifies to the best of his knowledge and belief that this bid/proposal submitted to Montgomery County has not been prepared in collusion with any other seller of similar products. The prices, terms and conditions of said bid/proposal have not been communicated by the undersigned nor by any employee or agent of the proposing firm to any other seller of similar products and will not be communicated to any such seller prior to the official opening of said proposal. The affiant further states that no official or employee of Montgomery County Government has promised any personal financial or other beneficial interest, either directly or indirectly in order to influence award of this bid.

(6) IMPORTANT- To be acceptable, all bid/proposals must be on the correct form, and each such bid/proposal must be addressed and delivered to the Purchasing Director, Montgomery County, Tennessee, prior to the Bid/Proposal opening. Bid/Proposal envelopes must be sealed and clearly indicate the words, “BID – EMS Safety Gear FY27”. Bids can be mailed or hand delivered to 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040. Such bids/proposals delivered to other people, locations, or on another form will not be acceptable. Electronic is an acceptable submission method via Bonfire portal at Bonfire Portal link.

All vendors awarded contracts agree to the terms and conditions herein set forth.

The Purchasing Director reserves the right to reject any or all bids.

Elizabeth L. Black Purchasing Director Telephone: (931) 648-5720 elblack@montgomerytn.gov https://mcgtn.bonfirehub.com/portal mailto:elblack@montgomerytn.gov

REQUEST FOR BID

Montgomery County Government

EMS Safety Gear

1. PURPOSE:

Montgomery County Emergency Medical Services is seeking a vendor to provide all employee safety gear listed for the period of one year, beginning July 1, 2026, through June 30, 2027.

2. TIMELINE:

Release of Bid – Wednesday, May 6, 2026.

Deadline for Questions – Friday, May 15, 2026, at 10 a.m. CST. All questions must be submitted in writing to Elizabeth Black, Purchasing Director at mocobids@montgomerytn.gov Answers Provided – Wednesday, May 20, 2026 Bid Deadline/Opening – Wednesday, May 27, 2025, at 10:00 a.m. CST

Bids submitted after the deadline will not be opened. Bids must be sealed and may be mailed, or hand delivered to the Montgomery County Purchasing Department. Bids can be mailed or hand delivered to 350 Pageant Lane, Suite 101-E, Clarksville, TN 37040. Bids should include all necessary documents and have the name of the proposer and the words “Bid – EMS Safety Gear FY27” on the outside of the envelope. Bids may also be submitted electronically via Bonfire at Bonfire Portal link. If submitting bid electronically, allow plenty of time for delivery as bids must be received by the deadline.

Vendors must guarantee that all information included in the bid will remain valid for a period of at least sixty (60) days from the date of the bid/proposal opening to allow for evaluation of all bids. Bids/proposals may be withdrawn at any time up until the time of opening. A withdrawn bid/proposal may be resubmitted up to the time designated for the receipt of bid/proposals provided it fully conforms to the same general terms and requirements.

Montgomery County is not responsible for any costs incurred by any vendor pursuant to the bid/RFP process. The vendor shall be responsible for all costs incurred in connection with the preparation and submission of its bid/proposal. Montgomery County does reserve the right to reject any and all bids.

3. TERM:

It is the intent of Montgomery County that the selected vendor shall provide safety gear for a period of one (1) year.

mailto:mocobids@montgomerytn.gov https://mcgtn.bonfirehub.com/portal

4. SPECIFICATIONS:

• Bid requested for a one-year contract.

• Prices submitted in the bid shall remain locked for the period of 1 year/12 months.

• Quantity is an approximate number, and actual orders may be more or less than specified.

• Termination of the contract will require 30-day notice for just cause, i.e. timely service etc., without cancellation or other fees. Within 30 days of the termination, the vendor will provide a final invoice.

• All materials specified are to be new with a no less than one-year factory warranty from date of acceptance.

• Based on pricing from prospective venders, splitting the bid between vendors may occur.

• Vendor shall be responsible with their carrier for any concealed damages. At no cost to

Montgomery County EMS, the vendor will replace or repair to new condition any damaged items.

• Any item specified by name or manufacture’s reference is descriptive. Any substitution requires prior approval.

• Design and application of 3M reflective striping on all safety gear should be included in the price of the item.

• Vendor will assign at least one customer representative for the account, listing name, phone number and email address. Additionally, a customer representative must be available 7:30 a.m. – 4:00 p.m., Monday – Friday.

• If alterations that are above/beyond actual measurements are an additional cost, a price list is required with the bid and costs must be specified/confirmed prior to completion of alterations.

• Vendor must accept orders by email or company portal if available.

DELIVERY REQUIREMENTS:

• Delivery of safety gear and accessories shall occur within 60 business days after receipt of the order. Successful vendor will coordinate schedule of deliveries with designated EMS official.

• Vendor shall provide paid call-tags for pick up or items for return if defective/incorrect size/style or order error on either party’s part.

ITEMS QUANTITY UNIT ITEMS FOR BID PRICING

1 50 EACH LAKELAND DUAL CERT DEFENDER,

COAT AND PANTS, SMALL-6X

LETTERING AND ADDITIONAL 3M

REFLECTIVE

STRIPPING (PLEASE CONTACT

MONTGOMERY COUNTY EMS TO

VIEW SAMPLE)

W/LETTERING/STRIPPING OR

EQUAL

2 50 EACH LARGE GEAR BAG (TO

ACCOMMODATE ALL GEAR) FEW 911

OR EQUAL

3 125 EACH EXTRICATION GLOVES, 2500-S-

XL, SHELBY CHARTREUSE

EXTRICATION SHELBY

EXTRICATION #2500 OR EQUAL

4 50 EACH RUBBER INSULATED FIREFIGHTING

BOOT MEETS NFPA REQUIREMENTS,

THOROGOOD #8076003 OR EQUAL

THOROGOOD 807-6003

5 50 EACH PMI SAFETY HELMET, ORANGE,

NFPA COMPLIANT, HL33011-751427

OR EQUAL

6 50 EACH GOOGLES, NFPA COMPLIANT, ESS

GOOGLE, TRICATOR SNAP ON/SNAP

OFF STRAPS, 740—0287 OR EQUAL

7 50 EACH NOMEX HOOD, NFPA COMPLIANT,

OR EQUAL #ULFRNOH207

8 50 EACH WHITE REFLECTIVE HELMET

CRESENTS WITH VARIOUS RANKS

CR** (SPECIFY LETTER COLOR)

9 50 EACH BLUE REFLECTIVE STAR OF LIFE, 2

INCH RELECTIVE STICKERS SOLDC*

OR EQUAL