Employment/Income Verification Services

The Kansas Department of Administration's Office of Procurement and Contracts, on behalf of the Kansas Racing and Gaming Commission (KRGC), is soliciting competitive proposals for Employment and Income Verification Services through a Request for Proposal issued on April 2, 2026, with a proposal due date of May 7, 2026, at 2:00 PM Central Standard Time. The KRGC regulates four state-owned casinos, a Historical Horse Racing Facility, and Parimutuel Racing operations across Kansas. The vendor must deliver a fully operational, user-friendly, secure, and reliable web-based employment and income verification database accessible via standard web browser that provides instantaneous, real-time employment verification data including employer name, employment status, employment dates, position title, rate of pay, pay frequency, gross pay amounts, and up to three years of year-to-date income details with pay period specificity. The system must maintain 99.9 percent uptime measured monthly, meet or exceed NIST Cybersecurity Framework 2.0 and NIST Privacy Framework standards, comply with all Kansas Office of Information Technology Services policies, and provide 30 days' advance notice for any software or website upgrades. Liquidated damages will be assessed for unscheduled downtime, ranging from $500 per minute for outages of 31-60 minutes to $3,000 per minute for outages exceeding 121 minutes. The contract term runs from full execution through June 30, 2029, with options to renew for two additional twelve-month periods. Evaluation criteria emphasize cost, proposal adequacy and completeness, bidder understanding of the project, compliance with RFP terms and conditions, experience providing comparable services, staff qualifications, and methodology. Written questions must be submitted by April 16, 2026, and bidders must be officially invited to participate at least 24 hours before the bid closing date.

Bidders must submit a current Tax Clearance Certificate from the Kansas Department of Revenue, a Certification Regarding Immigration Reform and Control form, a Boycott of Israel form, and a Sexual Harassment form with their responses. Kansas Bidder Preference programs are available to eligible vendors, including the Disabled Veteran Owned Business category and the Certified Business category, provided supporting documentation is included. No incumbent vendor or current contractor information has been identified in the solicitation materials. The cost structure is based on a per-report basis with pricing provided for contract years one through three and the two optional twelve-month renewal periods; however, specific budget ranges or award values are not disclosed in the available documentation. Invoices will be submitted monthly by the 15th of each month for services provided, with payment due within 30 days in accordance with the Kansas Prompt Payment Act, and payment may be made via Procurement Card (P-Card) or electronic funds transfer. All bid responses become the property of the State and are subject to disclosure under the Kansas Open Records Act upon conclusion of the selection process, and the State reserves the right to accept or reject any or all bid responses and to waive minor deviations.