Employee Service Pins

Jackson County, Missouri is seeking a twelve-month supply contract for Employee Service Pins, with options to extend for two additional twelve-month periods. The procurement, issued as Invitation to Bid No. 25-046, targets the county's Human Resources Department and estimates an annual requirement of approximately 220 pins. The pins are specified with precise technical requirements, including a 0.6875-inch round shape, gold tac plating, and varying stone configurations corresponding to employee service milestones ranging from 5 to 50 years. Bidders must submit comprehensive documentation including purchasing forms, company information, insurance certificates, and product samples, with all submissions required to be uploaded electronically through the Jackson County Bonfire Portal by 2:00 pm CST on November 18, 2025. The county reserves the right to split the contract award and will evaluate bids through an internal evaluation committee, with the final selection based on the most advantageous proposal. The bid response must remain valid for 90 calendar days following the response deadline, and bidders must provide mold/dye charges, with Jackson County retaining ownership of the molds/dyes after payment.

The procurement includes specific set-aside and compliance requirements for potential vendors. Bidders must obtain a Certificate of Compliance from the County Auditor's Compliance Review Office, demonstrating no tax delinquencies and adherence to equal employment opportunity standards. The opportunity provides preferences for Disadvantaged Business Enterprises (DBE), Minority Business Enterprises (MBE), and Woman-Owned Businesses (WBE), with spaces on submission forms to indicate such status. Vendors must also provide proof of participation in federal work authorization programs and maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability and Workers Compensation. While no specific incumbent vendor is mentioned, the contract allows potential use by other municipal, county, public utility, hospital, or educational institutions within the Kansas City Metropolitan Trade Area. Although specific award values are not explicitly stated, the annual estimated quantity of 220 pins suggests a moderate-scale procurement with potential for future extensions and broader institutional usage.