Employee Service Award Pins

The Washington State Department of Enterprise Services Print and Mail (P & M) Division is conducting a competitive solicitation (No. 25-0005) to procure employee service award pins for state employees. The contract requires a vendor to produce and deliver lapel pins commemorating service milestones from 5 to 50 years, utilizing a die cast featuring the State of Washington seal. Pins must be crafted from various metals including copper, bronze, silver, and gold, with optional stone embellishments, and must measure 3/4" in height by 5/8" in width. Each pin requires a post and deluxe clutch, must be stamped from steel dies, engraved, and packaged in individual hinged plastic gift boxes. Bidders must submit sample pins for 5-year, 35-year, and 50-year designs, which will be evaluated on a point system considering technical specifications, appearance, durability, and potential environmental factors. Key procurement dates include a virtual Pre-Bid Conference on August 5, 2025, a bid submission deadline of September 10, 2025, anticipated Apparent Successful Bidder announcement on October 13, 2025, and contract awards on October 27, 2025.

The solicitation prioritizes small businesses and veteran-owned businesses, with Enterprise Services intending to award the contract to the lowest responsive and responsible bidder from these categories. Bidders must be registered with the Washington Secretary of State and Department of Revenue, possess a Unified Business Identifier (UBI) number, and comply with state-specific requirements around pay equality, workers' rights, and anti-discrimination statutes. The contract has a total estimated value of $150,000 or less, with a potential contract term of up to 84 months (36 months initial term with possible 24-month extensions). Pricing will be evaluated using a weighted average formula considering different quantity tiers, with historical purchase data indicating varied pin quantities across service milestone years. Contractors must maintain specific insurance coverages, including commercial general liability and workers' compensation, and will be required to report through Washington's Access Equity system and be registered in the Electronic Business Solution (WEBS).