25-0005 Exh B - ScopeSamples.docx

EXHIBIT B – SCOPE OF SERVICES AND SAMPLES

Type/print full legal name of bidder

Instructions:

Note: Bidder must follow the instructions outlined in this Exhibit, or the bid will be deemed to be unresponsive and rejected.

1. Add bidder’s legal business name in the box above.

2. Review the two sections in this document:

a. Section 1: Provides an overview of the scope of services for this Competitive Solicitation.

b. Section 2: Instructs bidders to submit samples.

3. Section 2 Instructions. Carefully read the specifications of the award pins in Section 1. Bidders must produce the sample pins according to the specifications and submit them to the address noted below. Bidders must provide the tracking number and link in Exhibit C – Bid Price. Failure to provide the tracking number and link in Exhibit C – Bid Price may result in the bid being deemed nonresponsive.

a. No Identifiable Information in Bidder’s Sample Response. The State intends to conduct anonymous bid evaluations to minimize potential bias risks. Bidders must not include any business names, logos, employee names (replace employee names with position titles or roles), or other specifically identifiable information in bidder’s samples. The State will review all bid submittals prior to forwarding them to evaluators. If the State finds such identifying information in bidder’s submittal, the Enterprise Services will notify bidder and allow two (2) business days to correct and return bidder’s response. Bidders will not be allowed to alter any information other than to remove the identifying information. If bidder does not make the required clarifications, the Procurement Coordinator will remove the identifying information and deduct points from bidder’s score for this exhibit.

b. Samples Delivered to the Following Address:

Department of Enterprise Services Attn: Contracts & Procurements - ICU 1500 Jefferson St PO Box 41411 Olympia, WA 98501

Important Note: Bidders must follow the instructions above as they complete this exhibit, or the bid will be deemed nonresponsive and rejected. Enterprise Services may, at its discretion, waive informalities and/or request clarification of a bid response, as described in the solicitation Section 4 – Bid Evaluation of the Competitive Solicitation.

· An informality is an immaterial variation from the exact requirements, which has no effect, or a negligible effect, on the good or services being solicited. Enterprise Services, at its discretion, may waive informalities.

· If clarification is requested, Enterprise Services will do so in writing. The request will include a response deadline (5 business days), and the bidder’s response to clarification requests must be received by that deadline, or the bid will be deemed nonresponsive.

4. Evaluation. Bidders submitting samples according to this Exhibit will be evaluated as follows:

5. Submit the exhibit as a Microsoft Word document without modifying the formatting. If you need to print out this document for any reason, please note this document is sized Legal 8.5” x 14”.

6.

SECTION 1: SCOPE OF SERVICES.

1. Bidder’s Tasks and Responsibilities.

TYPE OF LAPEL PINS TO BE PRODUCED

1. Each pin measures three quarter inches (¾”) in height and five eighths of an inch (5/8”) in width

2. All pieces must include a post and deluxe clutch

3. Stamped from steel dies and engraved, stones are set (if applicable), and then pieces are given their respective metal finish as per the table with pin specifications above

4. Pins are packaged in individual hinged plastic gift boxes

5. Delivery time requirements: Product must be delivered within twenty-five (25) business days of placement of order. Indicate standard delivery time and any “rush” delivery options and associated costs on Exhibit C - Pricing. No additional charges may be assessed with standard deliveries.

6. The State of Washington has statutes and administrative rules governing the use of the State Seal. Contractor must be aware and abide by these rules, which may be located at: http://www.sos.wa.gov/seal/

7. Bidder shall provide email confirmation of each order prior to production.

2. Purchasers’ Responsibilities.

2.1. Enterprise Services to provide die cast and any pertinent artwork associated with producing the pieces to the awarded Bidder.

SECTION 2: SAMPLES.

SAMPLES REQUIRED WITH BID. Bidder shall submit samples as part of their response to this competitive solicitation. Samples will be evaluated based on the minimum business needs outlined below, as well as the appearance and durability of the samples, and possible environmental considerations.

Sample Instructions: Bidders must submit three (3) different pin designs: the 5-year, 35-year and 50-year pin designs as shown in the photo above, one (1) quantity of each pin measuring three quarter inches (¾”) in height and five eighths of an inch (5/8”) in width. These pins must be the Bidders’ prior works of similar pins that include detailed artwork (preferably custom artwork), not utilizing the Washington State seal. Samples must be received by Enterprise Services no later than or before the Bid Submittal Deadline. These samples will be provided to Enterprise Services at no extra cost and will be used to evaluate the quality of pins. All samples provided to Enterprise Services become the State’s property and will not be returned to the Bidder.

Sample Evaluation Criteria:

DOES NOT MEET Minimum Business Need: Bidder’s Samples which do not conform with all performance requirements and technical specifications in Section 1 do not meet the minimum acceptable standard, and will be scored as Does Not Meet; and the bidder will be removed from further consideration in this solicitation.

Bidder’s Samples which conform with all performance requirements and technical specifications, but do not have added value, will receive 0%.

Bidder’s Samples which conform with all performance requirements and technical specifications, and have sufficient added value, will receive 30%.

Bidder’s Samples which conform with all performance requirements and technical specifications, and have significant added value, will receive 70%.

Bidder’s Samples which conform with all performance requirements and technical specifications, and provide outstanding added value, will receive 100%.

Exhibit B - SCOPE OF SERVICES AND SAMPLES (REV 4/10/25) Page 1 image1.emf