Employee Assistance Services

The West Virginia Department of Environmental Protection (DEP) is seeking a vendor to provide comprehensive Employee Assistance Program (EAP) services for approximately 896 employees across six locations in the state. The solicitation, identified as ARFQ 0313 DEP2500000072, is an Agency Request for Quote for a one-year contract with potential renewals. The EAP services must include policy review, orientation and training, management consultations, employee communications, personal education workshops, counseling services, referral services, case management, crisis intervention, work-life resources, and wellness services. Vendors must have proven experience providing similar services to at least three entities within the past five years and maintain a clinical staff of six trained psychologists covering various counseling specialties. The EAP must offer 24/7 telephonic access, virtual service capabilities, short-term counseling (4-8 sessions), and comprehensive reporting while ensuring strict confidentiality. Key deadlines include a technical question submission deadline of May 23, 2025, and electronic bid submissions due by May 30, 2025, at 10:30 AM through the wvOASIS Vendor Self Service system.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must be registered on the www.wvOASIS.gov platform and comply with West Virginia state procurement regulations. The contract will be managed through an Agency Master Agreement, with pricing structured on a per-employee per-month rate. The estimated contract value will be determined through the competitive bidding process, with vendors required to maintain specific insurance coverage, including $1,000,000 in Commercial General Liability, Professional/Malpractice/Errors and Omission Insurance, and Workers' Compensation Insurance. Vendors must also adhere to state laws regarding steel and aluminum product preferences, background checks, and anti-conflict of interest provisions. The contract term is initially set for one year, from August 1, 2025, to July 31, 2026, with options for up to three successive one-year renewals. The primary point of contact is Sherri D Weathersbee, who can be reached at sherri.weathersbee@wv.gov or (304) 414-1142 for additional information.