Emotional Survival for Law Enforcement Books

The Commonwealth of Kentucky's Department of Criminal Justice Training (DOCJT), operating through the Finance and Administration Cabinet's Office of Procurement Services, issued a Request for Quotation (RFQ 758 2000000079) to procure 1,205 copies of "Emotional Survival for Law Enforcement" by Kevin Gilmartin, Ph.D. (ISBN: 0-9717254-AL) with no substitutions permitted. The books will be distributed to law enforcement academy recruits and in-service training participants as resource materials supporting mental health and wellness programs for officers and their families. This single large order required delivery to the Department of Criminal Justice Training at the Funderburk Building, EKU, 521 Lancaster Ave, Richmond, Kentucky 40475 by mid-January 2020. The original solicitation closed on December 10, 2019, at 1:30 p.m.; however, Addendum #2 and #3 extended the deadline to December 12, 2019, at 1:30 p.m. Written vendor questions were due by December 3, 2019, at 10:00 a.m. ET. Award determination utilized a best value ranking approach allocating 90 points to total cost offer and 10 points to delivery performance, with emphasis on pricing competitiveness and delivery capability. All bids required submission of signed original documents with completed bid information including best price and best delivery terms, with all shipping and delivery costs included in the bid offer.

Kentucky's reciprocal preference legislation applies to this procurement, providing resident bidders with preference consideration. Additionally, qualified bidders received preferential treatment, including Kentucky Correctional Industries (20 percent preference) and qualified nonprofit agencies employing individuals with severe disabilities for at least 75 percent of direct labor hours (15 percent preference). Prior to contract award, vendors were required to submit a Kentucky Tax Registration Application, certificates of authority if applicable for foreign entities, notarized annual affidavits certifying compliance with Kentucky campaign finance laws and tax obligations, and EEO forms where applicable. All shipments were designated F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all freight charges. The Commonwealth did not require Federal Excise Tax or Kentucky Sales or Use Tax to be included in quoted prices. Late delivery would result in a one percent daily deduction from invoices for each day delivery was missed, and the resulting contract could be cancelled with 30 days' written notice. No specific budget range or award value was published in the solicitation documents.