EmergencyNotice-Fire Alarm G1306 DuQuoin

The State of Illinois, specifically through the Central Management Services Division's Bureau of Strategic Sourcing, is pursuing an emergency procurement for fire alarm system repairs and maintenance at a facility located at 1391 S. Washington St. in DuQuoin, which serves a critical 911 center infrastructure. The procurement involves addressing urgent technical issues with the existing Fire Alarm and FM200 system, which has been experiencing repeated alarm activations that could potentially trigger a chemical agent release and compromise operational continuity. Tech Electronics has been identified as the sole vendor capable of executing these specialized repairs, based on their prior system work and existing familiarity with the infrastructure. The emergency purchase is time-sensitive, with an established procurement period from 05/16/2025 to 08/16/2025. The total estimated value of the emergency procurement is $6,000.00, with the primary objective of resolving critical system vulnerabilities and ensuring uninterrupted emergency communication capabilities.

The procurement appears to have limited competitive procurement opportunities due to the specialized nature of the fire alarm system and the emergency circumstances. No Business Enterprise Program (BEP) vendors within 100 miles were identified as having the requisite technical expertise to service the system, effectively restricting potential bidders. The procurement will be funded through State Appropriated Funds, and no existing state contract was available for the required services. Tech Electronics, as the previous contract holder and system's original implementer, has been selected as the sole vendor for this emergency repair. The procurement is jurisdiction-specific to Piatt County, with oversight from the Illinois State Chief Procurement Office for General Services. The emergency purchase is formally certified by Martha Blackwell, Facilities Portfolio Manager, who validated the urgent nature of the procurement and the efforts made to ensure appropriate vendor selection given the constraints.