Emergency Purchase Statement B-47922~1.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 63139State:MOCity:St. LouisAddress: 6437 Manchester Avenue

Vendor: Tech Electronics

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services

Emergency Purchase Details Reference

#: 25-416CMS-BOPM4-B-47922

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

Tech Electronics has worked on the system in the past and was the previous contract holder. We are in the process of soliciting for a new contract but do not have one in place at this time. Therefore, using Tech Electronics is the best option we have of preventing the FM200 system from triggering.

Description of supplies or services to be provided:

The Fire Alarm and FM200 system alarms are going off at G1306, 1391 S. Washington St., DuQuoin, IL 62832. The Facility Manager on site has tried resetting the system and it is okay for a small amount of time but then the alarms re-activate.

Currently they have 2 devices in alarm and if the 3rd device alarms, the FM200 system will trigger the release of chemical agent believing there is a fire. If it activates, it will shut down the 911 center and the center will have to be professional cleaned before staff can return. They have tried manually to reset the system but to no avail. They need to call in a specialized company to correct the issue.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

There are no BEP Vendors within 100 miles of the location and most BEP vendors would not have the specialized knowledge needed to service this system.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 05/16/2025 Estimated End Date*: 08/16/2025

Amount of this expenditure is: $6000.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 63139State:MOCity:St. LouisAddress: 6437 Manchester Avenue

Vendor: Tech Electronics

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Facilities Portfolio Manager

Printed Name: Martha Blackwell Date: May 20, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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