Emergency Vehicle/Equipment Parts and Repair Service

The City of Long Beach Department of Financial Management is requesting bids for emergency vehicle and equipment parts and repair services under ITB FM-24-450, with electronic bids due August 15, 2024 by 11:00 a.m. Pacific Time and a question deadline of July 23, 2024. Addendum No. 1, issued July 30, 2024, specifies seven fluid products (Valvoline engine oils in 15W-40 and 10W-30 grades, Valvoline Maxlife transmission fluid, Valvoline SYN GARD gear oil, Performance 500 Premium hydraulic oil, Valvoline UNITRAC universal tractor oil, and Zerex nitrite-free extended life antifreeze coolant) and clarifies pricing-submission requirements through the Long Beach Buys online portal; proposers must acknowledge receipt of the addendum by signature or face disqualification.

The City maintains over 80 fire apparatuses (Seagrave, Pierce, and Oshkosh models), over 25 ambulances on Ford, Dodge, International, and Freightliner chassis with Leader Ambulance bodies, and various support vehicles. The contractor must maintain a repair facility within an 80-mile radius of the Fleet Services Bureau at 2600 Temple Avenue, Long Beach; provide detailed visual damage quotations within two business days of notification; offer a one-year unconditional guarantee on all parts, materials, labor, and workmanship; and submit manufacturer price lists with percentage discounts firm for the contract duration.

The contract term is 24 months from award with optional extensions for up to three additional one-year periods. The City prefers single-vendor awards but reserves the right to select multiple vendors to minimize downtime. Miscellaneous items and services not listed may be purchased up to $2,000 per order. Pricing must include labor rates, diagnostic fees, pick-up/delivery rates, parts pricing (Like Kind Quality, aftermarket, and Original Equipment Manufacturer), and specialized repair rates for radiators and fire pumps.

Required bid attachments include signed cover page, Debarment Certification Form, reference list of five current customers, W-9 Form, Equal Benefits Ordinance compliance form (applicable to for-profit employers with City contracts of $100,000 or more), insurance requirements certification (commercial general liability $1 million per occurrence / $2 million aggregate, workers' compensation, automobile liability $500,000 combined single limit, City named as additional insured), California Secretary of State registration printout, and Local Preference Form. Compliance with prevailing wage standards, Davis-Bacon Act, Americans with Disabilities Act, and environmental legislation is required. Original signed bid cover pages and notarized acknowledgments (for out-of-state vendors) must be mailed to the City Clerk, 411 West Ocean Boulevard, Long Beach, California 90802.