Emergency Standby Disaster Logistics Services

The Town of Hilton Head Island is soliciting sealed proposals through RFP 2026-01 for Emergency Standby Disaster Logistics Services on behalf of Barnwell County, South Carolina. The procurement seeks a qualified contractor to provide comprehensive disaster response and logistics support through an indefinite quantity contract with an initial one-year term and options for up to four additional one-year renewal periods. The contractor must deliver a full spectrum of emergency response services including technical assistance, workforce housing, equipment staging, transportation, generator packages, portable utilities, water remediation, modular living facilities, and community distribution point support. Key deliverables include the ability to deploy a rapid response team with personnel and equipment on-site within eight hours of notification and fully operational within 24 hours, establish a warehouse of at least 30,000 square feet within 24 hours of notification, and deliver an overview briefing to Town Emergency Management within 60 days of contract award with electronic and hard copies of presentation materials. The contractor must maintain comprehensive safety programs, provide daily operational reports, designate a single point of contact at the Emergency Operations Center, and assume full responsibility for all injuries, deaths, property damage, and claims arising from performance. Proposals will be evaluated on four weighted criteria: Overall Proposal and understanding of scope (35%), Quality of Work and Experience including personnel qualifications (30%), Fees based on total lump-sum not-to-exceed cost including all anticipated travel expenses (25%), and References with a minimum of three required client references (10%). A mandatory virtual pre-proposal meeting is scheduled for February 11, 2026, from 11:00 AM to 12:00 PM via Microsoft Teams, with attendance required; the deadline for submitting written questions is February 25, 2026, at 5:00 PM Eastern Time; proposals must be submitted electronically through the Bonfire procurement portal by 5:00 PM Eastern Time on March 10, 2026; and public virtual opening of proposals is scheduled for 9:30 AM Eastern Time on March 11, 2026.

The Town offers a five percent price reduction up to a maximum of $10,000 for certified local vendors who maintain an office within the Town boundaries with a majority of full-time employees and managers conducting work there, hold a valid Town business license for at least three consecutive years prior to application, and submit a completed Local Vendor Certification Form prior to the deadline. In tied bid situations, certified disadvantaged businesses receive preference over non-disadvantaged businesses. All contractors and subcontractors must certify compliance with the South Carolina Illegal Immigration Reform Act, Title 8, Chapter 14, and participate in the federal E-Verify employment authorization program for all new employees. The agreement requires the contractor to maintain one million dollars of general liability insurance with the Town named as an additional insured, and upon activation of services following an emergency declaration, the contractor must provide performance and performance bonding. No incumbent vendor information or existing infrastructure requiring integration is specified in the solicitation documents. No specific contract award value or budget range is disclosed; pricing is structured on a unit-cost basis across multiple service categories including per-unit, per-day, hourly, monthly, and lump-sum rates, with the Town retaining flexibility to issue job orders for actual resource deployment needs during disaster response situations.