Emergency Request to Service & Apply repairs to IHDA's MDF roomsupplemental AC units - Small Purchas

The Illinois Housing Development Authority (IHDA) issued an emergency procurement request on April 30, 2026, for service and repair work on supplemental air conditioning units located in the agency's Main Distribution Frame (MDF) room. This small purchase procurement encompasses multiple HVAC-related services, including acid cleaning of HVAC units and water valve replacement, requiring specialized mechanical and plumbing expertise. The scope of work involves isolating and draining units, removing and replacing damaged water valves through sweat soldering, performing acid cleaning of HVAC components, reopening units to verify proper system operation, and completing comprehensive cleanup of work areas. All labor and materials necessary to complete the identified repairs and maintenance are to be provided by the selected contractor. The emergency nature of this procurement resulted in an accelerated timeline, with the posting and due date both occurring on April 30, 2026, and signed proposals from the selected contractor dated April 28, 2026, indicating the urgent operational need for these critical infrastructure repairs at IHDA's Chicago headquarters located at 111 E. Wacker Drive, Suite 1000.

No specific set-asides or restrictions limiting participation by disadvantaged enterprises or particular business categories are identified in the procurement documents. The Stone Group emerged as the selected contractor for both identified service components, with Dan Cwik designated as the project manager and Jess Barriga serving as the IHDA contact point. The total budgeted cost for the emergency repairs is not to exceed $5,715.00, comprised of $3,789.00 for water valve replacement services and $1,926.00 for HVAC acid cleaning services. All work is subject to the State of Illinois Standard Terms and Conditions for General Services contracts, which mandate compliance with prevailing wage requirements, maintenance of specified insurance coverage including $1,000,000 general liability per occurrence, adherence to the Illinois Prompt Payment Act for payment processing, and submission of required certifications and audit records. The contracts were executed on April 28, 2026, with work commencing immediately to address the critical operational requirements of IHDA's MDF room infrastructure.