Emergency Playground Shade Sail Removal and Installation

The City of Sarasota is requesting bids on emergency playground shade sail removal and reinstallation services at designated city park facilities under ITB #26-33SH, with bids due July 13, 2026 at 12:00 PM. Services will be performed on an as-needed basis with potential response times as little as 48 hours' notice in advance of severe weather events, including but not limited to tropical storms, hurricanes, and other significant inclement weather systems. The City reserves the right to award contracts to multiple qualified vendors to ensure adequate resources and response capabilities.

Scope covers removal of shade sails prior to severe weather and reinstallation after the City authorizes safe conditions. Proposers are strongly encouraged to conduct independent site visits prior to a non-mandatory pre-bid meeting scheduled for June 30, 2026 at 1:00 PM at Sarasota City Hall.

Pricing shall be submitted on a unit price basis with all costs considered all-inclusive of materials, delivery, labor, taxes, equipment rental, overhead, and profit. The City reserves the right to make direct purchases of materials and equipment to realize sales tax savings, with amounts deducted from contract payments.

The default contract term is one year with two optional one-year renewals for a total potential term of three years. Vendors must maintain workers' compensation, commercial general liability, and automobile liability insurance with minimum combined single limits of one million dollars per occurrence throughout contract performance. Compliance with Florida procurement statutes, City of Sarasota procurement codes, and E-Verify employment eligibility verification is required. The City will not consider vendors' social, political, or ideological interests in determining responsibility.

Questions are due July 7, 2026 at 12:00 PM. The City reserves the right to reject any or all bids and terminate contracts with or without cause.