Emergency Notice water damaged files

The state of Illinois, specifically the Illinois Environmental Protection Agency (IEPA), is conducting an emergency procurement for document restoration services in Peoria County and Peoria City. The project involves recovering and restoring approximately 80 file drawers of water-damaged documents, including 42 BOW, 31 BOL, and 7 BOA file drawers that have been impacted by water damage. ServPro of Peoria has been selected as the primary vendor for this emergency restoration effort, with the service expected to commence on March 3, 2025, and conclude by June 2, 2025. The restoration process will include comprehensive document recovery techniques such as drying, separating, and preserving files, with some of the most saturated documents already being relocated to an adjacent building for preservation. The procurement was conducted through an emergency purchase process, with IEPA reaching out to three vendors and ultimately selecting ServPro based on their specialized expertise in document restoration and ability to respond immediately to the urgent situation.

The emergency procurement demonstrates a commitment to including disadvantaged businesses, with efforts made to incorporate Business Enterprise Program-certified contractors in the selection process. IEPA identified only two vendors in the document recovery services vendor pool, ultimately choosing ServPro based on competitive pricing and rapid response capabilities. The contract will be funded through State Appropriated Funds, with a total estimated contract value of $60,000. While the procurement appears to be limited to specialized document restoration services, there is an implicit preference for vendors with demonstrated capabilities in emergency document recovery and preservation. The emergency purchase was authorized through the State of Illinois Chief Procurement Office for General Services, indicating a structured approach to addressing critical document restoration needs. Vendors interested in similar future opportunities should be prepared to demonstrate specialized technical expertise in document recovery, quick response times, and the ability to handle large-scale restoration projects involving multiple file types and significant water damage.