EMERGENCY NOTICE Ventilator Maintenance FY25

The State of Illinois, specifically the Illinois Department of Public Health (IDPH), is pursuing an emergency procurement for ventilator maintenance through a 70-day service agreement with Agiliti Health. The contract covers the repair and preparation of 365 ventilator units located at the State Strategic National Stockpile Regional Storage Site, with the primary objective of maintaining emergency medical equipment readiness. The emergency purchase is designed to ensure uninterrupted maintenance and repair of the state's ventilator cache, with a critical focus on preserving emergency response capabilities. The procurement is scheduled to run from June 1, 2025, to August 9, 2025, with a firm proposal submission deadline of August 9, 2025. Agiliti Health was selected as the sole vendor due to its existing service agreement and comprehensive understanding of the 449 ventilators currently under maintenance. The emergency procurement bypasses typical competitive bidding processes due to the urgent need to maintain ventilator preparedness and potential significant costs associated with vendor transition.

The procurement demonstrates limited opportunities for Business Enterprise Program (BEP) vendor participation, with only four qualified vendors identified and none deemed suitable for this emergency procurement. The total contract value is $518,938.96, which will be funded through State Appropriated Funds. Switching vendors was evaluated and determined to potentially incur approximately $95,000 in return and inspection costs, while risking delays in critical emergency preparedness. The contract appears restricted to the incumbent vendor, Agiliti Health, given the emergency nature and specific technical requirements of maintaining the ventilator cache. No additional set-aside designations or specific organizational restrictions beyond the initial vendor selection were explicitly noted in the procurement documentation. The procurement is focused on maintaining existing ventilator infrastructure and ensuring immediate readiness for potential emergency medical response scenarios.